Event Planner Job at Cape Fox Corporation in Washington

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Job Title

Event Planner

Job Description

Establishing project plan with milestones for assigned event

Provide weekly / bi-weekly updates to events team (location(s) researched, quotes received – prepared in a cost comparison spreadsheet)

Provide written recommendations, pros and cons

Experience using (Qualtrics, WebEx, Windows operating systems)

Ability to work on or lead team(s) as needed

Identifying venues, inspecting potential locations, determining site specifications and requirements

Determining room setup, developing room diagrams, coordinating logistics for staging and equipment

Identifying A / V equipment needs, e.g., lighting, sound, audiovisual, working with vendor to establish setup and strike schedules

Determining food and beverage service requirements, select menus, establish service times, duration, and breakdown

Assisting with the approval process for the use and scheduling of multi-purpose rooms and lunchroom

Coordinating talking points and other actions needed for Senior Leadership event participation

Assisting with other events management duties as assigned

Travel Requirements 0 - 10%

Salary Grade

Job Requirements

Minimum of 5 years of experience in event planning

Must have an Associate’s Degree or similar credential

Ability to manage time and events effectively

Ability to perform administrative duties such as preparing quality documents, reports and slides and coordinating briefings, conferences, teleconferences, telephone inquiries, meeting preparation, attendance and minutes

Must have Microsoft Office (Word, Excel, PowerPoint) experience in preparing, editing and finalizing correspondence, documents and briefings

Category Program / Project Management

Location

Washington, D.C. - Washington, DC 20531 US (Primary)

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