Accounts Payable Coordinator

Job Description

Job Description

Position Purpose : As the Accounts Payable Coordinator, you will assist the Accounts Payable Manager as needed and respond to information requests by management and outside vendors. Effectively build relationships with internal customers and co-workers while following company procedures and values. The Accounting Coordinator should be a team-player, excellent communicator and be able to multitask while maintaining a high regard for the details. Adaptability and positivity are key qualities to be successful in this role.

Hoffman Mechanical Solutions, Inc. is a company focused on being #1 in the HVAC industry in providing the most innovative HVAC solutions through superior design and customer service.

Employment at Will : Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.

Accounting Coordinator duties and responsibilities :

• Entering AP invoices into View Point using PO’s, Work orders and / or GL coding, including complex multi-line entries.
• Reconciling company purchasing card statement- confirming receipts and GL coding.
• Checking and correcting Purchase Orders entered into View Point when necessary.
• Communicating with HMS admin team to get PO’s when missing from invoices.
• Checking AP vendor statements.
• Calling to get vendor invoices when we haven’t received them.
• Resolving discrepancies from vendor accounts through research and corrective AP entries.
• Monitoring and responding to incoming Accounting emails in a timely manner.
• Picking up and sorting mail from post office and sister property (all within GSO)
• Assisting Accounts Payable Manager with Month End Close duties as required.
• Various other accounting dept assistance

Education and Experience for Accounting Coordinator :

Job Expectations

Physical Demands

Environment : The work environment at Hoffman Mechanical Solutions is an open office environment in a controlled atmosphere building. Some work may be required for short periods of duration in a non-air-conditioned environment.

Reasonable Accommodations Statement : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman Mechanical Solutions, Inc.

EOE / Vets / Disabled

No phone calls please.