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Executive Personal Assistant For CEO / COO

Executive Personal Assistant For CEO / COO

Alonso & Alonso LawSan Antonio, TX, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Salary : About Us

At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances.

Job Summary

The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right-hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements.

Essential Responsibilities and Duties

  • Manage the COOs professional and personal calendar, including scheduling meetings and medical appointments.
  • Coordinate virtual and in-person meetings as requested.
  • Provide reminders for meetings, appointments, or important deadlines.
  • Take clear and actionable notes during meetings.
  • Assist the COO on social media recording days (on-site support, coordination, etc.).
  • Support initiatives related to Alonso & Alonso and the COOs personal brands.
  • Communicate with individuals or teams managing personal brand content and operations.
  • Maintain and update the COOs Real Estate Log, tracking relevant activity and updates.
  • Monitor and track incoming and outgoing payments across the COOs business interests.
  • Prepare and submit reimbursement documents when needed.
  • Review, sort, and process physical mail addressed to the COO.
  • Check and manage email communications on behalf of the COO, flagging and responding to items as necessary.
  • Translate documents (Spanish English) as requested.
  • Provide daily task support and general assistance with both business and personal matters.

Required Qualifications

  • 2+ years of experience in executive-level administrative support or personal assistant roles.
  • High degree of discretion, confidentiality, and emotional intelligence.
  • Strong organizational, multitasking, and time-management skills.
  • Excellent written and verbal communication in both English and Spanish.
  • Proficiency with Microsoft Office, Google Suite, and calendar / email tools.
  • Tech-savvy and comfortable navigating social media environments and basic content processes.
  • Strong attention to detail and ability to track multiple projects at once.
  • Trustworthy and dependable, with a proactive attitude and problem-solving mindset.

    • Preferred Qualifications

  • Bilingual in Spanish and English.
  • Experience supporting executives with personal brand or content creation activities.
  • Comfortable working in a hybrid or flexible environment.

    • Key Performance Indicators

  • Accuracy and timeliness in scheduling and follow-through.
  • Responsiveness to communications and requests.
  • Effective coordination with brand and business teams.
  • Confidentiality and professionalism in all interactions.
  • Clear documentation and organization of financial and logistical records.

    • Work Environment

  • In-office role based in San Antonio, TX with occasional off-site support or flexible scheduling based on COOs activities.
  • Fast-paced, dynamic environment requiring adaptability and initiative.
  • May involve handling confidential personal and business-related matters.

    • Benefits

    401(k)

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • Mental health support
  • Continuing education allowance

    • Application Process

    You may apply to our career page : https : / / alonsoandalonso.bamboohr.com / careers

    Physical Demands :

    The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary.

    Equal Opportunity Employment Statement

    Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.

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    Executive Personal Assistant • San Antonio, TX, US