Administrative Assistant I - Library

Library Administration Assistant

Southfield, City of (MI)

$46,158.97 - $69,169.61 Annually

Southfield, MI

Career Full-Time

Job Number : 202400296

Department : Library - Administration

Opening Date : 11 / 12 / 2025

Closing Date : 12 / 15 / 2025 at 5 : 00 PM Eastern Time (US & Canada)

This announcement is only a summary of the position, its duties, job requirements, and compensation. Further information is available from the Human Resources Department. The City of Southfield does not discriminate in its employment or any other programs or activities on the basis of sex, race, color, age, height, weight, marital status, national origin, religion, arrest record, physical or mental disability, family status, sexual orientation, gender identity, or any other protected category. We provide reasonable accommodation for qualified individuals with a disability if requested.

Individuals with special needs who may require assistance with the application process should contact the Human Resources Department at (248) 796-4700 or hrsupport@ if auxiliary aids or services are needed. Reasonable advance notice is required. AN EQUAL OPPORTUNITY EMPLOYER M / F / V / H, DRUG FREE WORKPLACE

Representative Job Duties

• Gathers, inputs and edits data for Library Budget
• Gathers, inputs and edits data for Capital Improvement Project
• Gathers, inputs and edits data for annual State Aid Library Report
• Prepares correspondence for Library Administration
• Communicates with all levels of staff, vendors, city officials, stakeholders, and the public
• Prepares special reports and agendas for meetings, and assists Library Board
• Maintains office files and personnel action forms
• Oversees supplies for all Library operations, including PPE
• Coordinates requests for building repairs with Facilities and outside vendors
• Serves as backup for payroll entry and changes
• Creates and maintains schedules for administration staff, including Library Attendants
• Serves on Library Committees

Job Requirements - As Determined By The City Of Southfield

Supplemental Information

The selection process will include a review of the applicant's experience for posted requirements, a criminal history check, and an oral board interview. Each step of the process must be passed before the applicant will be moved to the next step. Applicants will be invited to further participate in the selection process based on the nature and extent of their related experience. Applicants who meet the minimum requirements will be notified by email to attend the oral board interview. Applicants must maintain all minimum requirements and certifications while waiting for consideration for employment. Names of the successful candidates will remain eligible for consideration for nine months from placement on the eligibility list. This announcement is only a summary of the position, its duties, job requirements, and compensation. Further information is available from the Human Resources Department.