Executive Assistant to the CEO

Job Description

Job Description

At LegalOn, we’re redefining how legal work gets done. Too often, legal teams are slowed down by repetitive, manual contracting tasks. We’re eliminating that busywork, freeing people to think, decide, and lead their businesses forward.

As the global leader in legal AI for contracting, we serve over 7,000 companies and firms worldwide. Our software pairs cutting-edge AI with deep legal expertise to identify contract risks, make precise redlines, and organize contract data, eliminating hours of manual work that delays deals and increases risk.

We are building the most trusted and beloved brand in legal technology, and we want ambitious and driven individuals to join us. If you are eager to grow your career through performance, capability, and impact, you will thrive at LegalOn.

Role Overview :

We’re looking for a highly organized and proactive Executive Assistant (EA) to the CEO who thrives in a fast-moving SaaS environment. This role is the CEO’s right hand — ensuring their time, attention, and priorities are maximized. You will manage scheduling, coordinate critical meetings and offsites, prepare materials, and drive follow-through on commitments. The ideal candidate is detail-oriented, resourceful, and comfortable working with executives, customers, and cross-functional teams at all levels.

This is not just an administrative role — it’s a force-multiplier position for the CEO and the executive team, ensuring that the most important work gets done.

Responsibilities :

Priority 1 – Mission Critical

• Meeting Hygiene & Follow-Through : Capture minutes and action items in critical meetings; proactively ensure follow-through on decisions and commitments.
• Customer Engagement Support : Manage logistics for CEO customer / partner meetings, including briefing materials, scheduling, and follow-ups.
• Offsites & Town Halls : Plan and run logistics for CEO-led and company-wide events (executive offsites, town halls) ensuring flawless execution.
• Planning & Review Meeting Coordination : Schedule and prepare planning and review meetings across areas including product and marketing, ensuring the CEO has the right information at the right time.
• Calendar & Time Management : Own calendar orchestration, protect focus blocks, and manage competing priorities.

Priority 2 – High Value

Qualifications :

Skills :

Attributes :

Success in This Role Looks Like

What We Offer

Miscellaneous :

Benefits : Health, Dental, Vision insurance, 401K, generous PTO

Compensation may vary depending on relevant experience, skills, geographic location, and business needs. In addition to base pay, LegalOn offers equity, healthcare benefits and paid time off.