Executive Assistant

Executive Assistant

Claremore, OK

6-12 Month Contract

Pay Range - 35 - 40 / hr, W 2

Onsite Only

7 : 30am to 4 : 00pm Monday through Friday Responsibilities / Tasks of the Role This role provides comprehensive administrative, operational, and business support to a department or unit, ensuring efficient day-to-day operations. The Administrative Assistant will manage diverse tasks, from routine clerical duties to more complex business operations, serving as a key point of contact for internal and external communications.

Operational Duties :

Coordinate and support the planning and execution of events, meetings, and travel.

Monitor and manage office supplies and inventory, including identifying and negotiating with vendors.

Maintain and update databases, distribution lists and contact lists.

Support operational guidelines and procedures for the unit

Business Support :

Conduct research and compile data for business initiatives and reports.

Assist with basic invoice payments, bookkeeping and financial transaction procedures.

Support the preparation of financial reports and documents / presentations.

Handle confidential information with discretion.

General Office Management :

Maintain a tidy and organized office environment.

Support other executive team staff members with administrative tasks.

Assist with the upkeep of office equipment. Essential Requirements of the role (Experience / Skills / Competencies) 5+ years experience supporting executive level management

Required Skills and Qualifications :

Associate's degree required or bachelor's degree preferred.

Proven experience in an administrative or operational support role.

Excellent written and verbal communication skills.

Strong organizational, time management, and multitasking abilities.

Proficiency with computer software, including Microsoft Office Suite and database management.

Adept at learning new software and office systems. Desirable attributes of the worker (Experience / Skills / Competencies) English - proficient Technical Skills   Soft Skills Strong communication skills, strong attention to detail, time management, teamwork, problem solving, self-motivated Tools or Software (Required / Preferred) MS Office Suite Education Qualifications (Required / Preferred) Associates Degree or higher