Office Administrator

Job Description

Job Description

The Procurement Specialist / Assistant Buyer supports the Purchasing Department by helping with contracts, documentation, and procurement activities for construction projects. This is an entry-level, administrative role designed for someone eager to learn and grow into a Buyer position.

Key Responsibilities

Work with Project Managers and Purchasing Managers to support daily procurement needs.

Assist with preparing and processing purchase orders (POs) and change orders in company systems.

Help review invoices and verify prices against POs and backup documentation.

Support the coordination and organization of vendor lists, files, and documentation.

Communicate with vendors and suppliers to follow up on deliveries and ensure items arrive on time.

Help maintain accurate records of equipment, materials, and subcontract agreements.

Assist with warranty documentation and service calls as needed.

Help organize and maintain the pricing database and vendor information.

Provide general administrative support to the Purchasing team

Desired Skills & Experience

1+ year of experience in purchasing, sales support, or administrative roles (internships or part-time work count).

Experience with data entry, document management, or invoice processing is a plus.

Comfortable working in a fast-paced, team-oriented environment.

Strong attention to detail and organizational skills.

Good communication skills, both written and verbal.

Proficient with Microsoft Excel and Word.

Willingness to learn about procurement, contracts, and vendor management.

Experience in construction, HVAC, plumbing, or related industries is helpful but not required.

Compensation :

$25.00 / hr to $29.00 / hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and / or other paid time off as provided by applicable law.