Office Administrator (+Mobility)

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Overview

The Office Administrator will oversee and manage day-to-day office maintenance and supporting functions, help set up company policies and procedures among other necessary assignments. This individual will oversee admin needs across the office building, corporate housing, and grounds maintenance; traveling between these locations will be required. A main project for this role will be managing the daily aspects of mobility regarding expatriates from Taiwan. You will coordinate expatriate housing and arrange periodic visits to monitor housing conditions and needs. The ideal candidate will be bilingual in Mandarin and English. As an Office Admin, you will support newly relocated hires and maintain constant communication prior to their arrival / departure.

Responsibilities

• Greet and direct visitors to the appropriate person and office.
• Support company leadership and administrative department activities for staff.
• Handle basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
• Coordinate schedules and manage calendars for multiple parties to ensure activities are properly arranged with no conflicts.
• Make arrangements and prepare documents, presentation materials and facilitate meetings.
• Enter and update company, employee, and client records. Ensure records and reports are up-to-date.
• Order, store, and distribute office supplies.
• Maintain, repair, or replace office / facility equipment.
• Direct, review, and optimize office operations to increase accuracy, productivity, and efficiency to reduce costs.
• Submit timely reports and prepare presentations / proposals as assigned.
• Assist colleagues whenever necessary. Collaborates with other functional teams on administrative tasks.
• Conduct routine facility inspections and document issues for proactive work orders.
• Other responsibilities as assigned.

Mobility Responsibilities

Qualifications

The requirements listed below are representative of the knowledge, skill, and / or ability required.

Education / Experience

Skills and Competencies

Must Have

Additional Requirements

Physical Demands & Work Environment

This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed. The role involves extended periods standing, walking, and / or sitting while working at a computer. Frequent movement between the construction trailer and various areas of the construction site is necessary.

The position is based at the construction job site (trailer office). While exposure to hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to typical hazards on a construction site, such as dust, moving machinery, weather, caustic chemicals, and noise. UIS would provide the required safety protection to ensure the safety of UIS employees and comply with all OSHA standards.

UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.

Disclaimer

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.

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