Office Admin / HR Coordinator

Job post summary

Date posted: September 16, 2025

Pay: $22.00 - $26.00 per hour

Job description:

Carlsbad, CA 92011
Pay: $22.00 – $26.00 per hour (DOE)
Schedule: Monday–Friday, 8:00 AM – 5:00 PM (1-hour lunch)
Job Types: Full-time, Contract, Temporary

About the Role

We are seeking a reliable, detail-oriented Office Administrator / HR Coordinator to support daily front office operations and the Human Resources department. This position works closely with the HR Manager and Accounting team on a variety of responsibilities including recruitment, training, invoicing, employee relations, and front desk support.

The ideal candidate is organized, professional, and customer-focused, with the ability to balance multiple priorities in a fast-paced environment.

Key Responsibilities

• Coordinate full-cycle recruiting: job postings, phone screens, interview scheduling, and new hire orientations.
• Maintain company training records, update programs, and ensure on-the-job training is completed/documented.
• Manage front desk operations, greeting and assisting employees, visitors, and customers.
• Provide excellent employee support for HR-related questions.
• Assist with building access/ID badges.
• Coordinate employee engagement and appreciation events.
• Create and process daily customer invoices, verify pricing/quantities, and resolve discrepancies.
• Support the Accounting Department with billing tasks (credit card orders, credit memos, etc.).
• Handle ad hoc administrative projects as needed.
• Contribute to a positive, professional, and safe workplace.

Qualifications

• 2–4 years of experience in an HR or administrative role, OR an Associate’s degree in HR with 1+ year of related experience.
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word, SharePoint); HRIS experience a plus.
• Strong interpersonal, organizational, and communication skills.
• High level of confidentiality and professionalism.
• Bilingual in Spanish is a plus, but not required.
• Knowledge of federal and state employment laws preferred.

Benefits

• Health, Dental, and Vision Insurance
• Supportive team environment
• Opportunities for growth

Ability to Commute: Carlsbad, CA 92011 (Required)

Job Types: Full-time, Temporary, Contract, Temp-to-hire

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person