Clerk - Bookkeeper

Position Type :

Secretarial and Clerical / Clerk - Bookkeeper

Date Posted : 10 / 6 / 2025

Location :

Smith High School Job Title : Clerk - Bookkeeper Wage / Hour Status : Nonexempt

Reports to : Campus Principal Pay Grade : AS 4 - 210 days

Dept. / School : Assigned Campus Date Revised : July 09, 2024

PRIMARY PURPOSE :

To provide accurate records on all activity accounts and to assist in general office functions.

QUALIFICATIONS :

Education / Certification

High School Diploma, or G.E.D.

Special Knowledge / Skills :

Proficient skills in typing, word processing, and file maintenance

Effective communication and interpersonal skills

Basic math skills

Ability to operate computer

MAJOR RESPONSIBILITIES AND DUTIES :

• Demonstrate acceptable work habits including regular attendance, teamwork, initiative and dependability.
• Report to work on time each day.
• Performs clerical functions such as helping answer the telephone, counter traffic, and maintenance of certain office records.
• Operates office duplicating equipment, typewriters, calculator, and adding machine.
• Accepts money for various activity accounts during the day and writes a receipt for each.
• Enter payment requests for activity accounts.
• Make bank deposit each day on all money received. Balance with pink receipts.
• Post receipts and checks to ledger cards on all activity accounts and balance daily.
• Reconciles monthly bank statement.
• Sends IBM copies of receipts and checks weekly to administration building.
• Handles receipts and payments for lost textbooks.
• Maintains records for quarterly sales tax report.
• Follows procedures to handle petty cash disbursements.
• Participates in in-service training programs.
• Assists in other offices as needed.
• Stay current on district bookkeeping policies / practices
• Knowledge of UIL bookkeeping, booster-club practices
• Perform any other duties and / or tasks that may be assigned on an as needed basis.

Equipment Used :

Personal computer and peripherals, copier, fax machine, scanner, typewriter, and calculator

WORKING CONDITIONS

Mental Demands / Physical Demands / Environmental Factors :

Tools / Equipment Used : Standard office equipment including personal computer and peripherals

Posture : Prolonged sitting; occasional bending / stooping, pushing / pulling, and twisting

Motion : Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting : Occasional light lifting and carrying (less than 15 pounds)

Environment : May work prolonged or irregular hours

Mental Demands : Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. This job description is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.