Facilities Coordinator

Job Description

Job Description

FACILITIES COORDINATOR

Engineered Systems is seeking a proactive and detail-oriented Facilities Coordinator to manage the daily operations across five Upstate facilities ensuring a safe, efficient, and well-maintained work environment while coordinating repairs, maintenance, vendor services, and compliance with safety standards.

Key Responsibilities :

Conduct routine inspections to identify and resolve safety or facility-related concerns.

Act as the primary contact for employees regarding facility needs and service requests.

Manage vendor relationships and contracts to ensure timely, high-quality service.

Schedule and coordinate maintenance services for HVAC, plumbing, electrical, and other building systems.

Organize and manage the collection of trash, cardboard, scrap steel, and pallets at all locations.

Coordinate cleaning, pest control, and landscaping / mowing schedules across all facilities.

Maintain accurate records of expenses, invoices, service agreements, and vendor contracts.

Develop and implement preventive maintenance plans to reduce downtime and increase efficiency.

Support office relocations and space utilization projects as needed.

Ensure facilities are compliant with health, safety, and emergency preparedness regulations.

Collaborate with cross-functional teams to support facility requirements for events and special initiatives.

Manage Cintas Uniform Service contracts and delivery schedules.

Oversee building security systems, personnel security codes, and key distribution.

Act as Warehouse Associate, during free periods : auditing inventory counts, inventory auditing, distribution of parts from Warehouse to other locations, maintenance of shipping tools and other duties as assigned.

Qualifications :

• Proven experience in facilities coordination or a similar operational role.
• Ability to perform light maintenance tasks and minor repairs.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent communication and interpersonal skills for cross-level collaboration.
• Familiarity with building systems, maintenance practices, and vendor management.
• Strong problem-solving skills and attention to detail.
• Knowledge of health, safety, and environmental regulations.
• Able to work independently and adapt to changing priorities.
• Physical ability to conduct site tours and inspections at all facility locations.

Why join ESI :

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