Field Office - Inspector

Primary Field Office Coordinator

We are SB Thomas & Associates, a certified woman-owned, disadvantaged, small business enterprise (WDBE) providing construction management, government contracting, technical assistance, and grant writing and grant administration services to its clients. Established in 2009, we have built a company culture that embraces innovation, new ways of doing things, and better ways to service clients. We understand the impact of how small parts of a process affect the bigger picture. We take action. We have passion and purpose for our jobs and our roles in the company.

This role serves as the primary field office coordinator on state road projects, supporting the Inspector-in-Charge (IIC) in ensuring compliance with state standards, documentation requirements, and contract obligations. This role requires in-depth knowledge of the state's ECMS and PPCC systems, strong attention to detail, and the ability to perform expert-level review of project documentation to maintain compliance and avoid audit issues. The position also requires periodic field site visits and collaboration with both field inspectors and state department of transportation representatives.

Specifically, you will:

• Utilize DOT's Engineering and Construction Management System (ECMS) and PPCC file sharing applications to manage project documentation, daily reports, and file storage.
• Apply DOT ECMS Wave 5 training (preferred) to execute advanced functions and ensure compliance with state requirements.
• Perform daily quality control (QC) review of fellow inspectors' Project Site Activity reports, ensuring accuracy of calculations, work descriptions, contractor payments, and material usage in accordance with DOT standards.
• Review calculations contained within Project Site Activity reports via ECMS work queue to ensure accuracy and contract compliance.
• Verify incoming material certifications in ECMS to confirm materials are sourced from approved vendors and authorized for use on the project.
• Review certified payroll submissions from contractors and subcontractors for prevailing wage compliance.
• Conduct wage rate interviews with contractor site staff to confirm alignment with prevailing wage requirements.
• Upload, catalog, and manage project photos in PPCC to ensure accurate documentation of field conditions.
• Review field inspector data entries in specialized DOT iPad applications (Concrete, MPT Maintenance and Protection of Traffic, Environmental) for completeness and compliance.
• Assist the Inspector-in-Charge in preparing contractor estimates, work orders, and backup documentation.
• Generate reports in ECMS such as quantities, estimates, and work progress summaries for the IIC.
• Draft and compile Project Control Meeting agendas and prepare meeting minutes for biweekly review meetings.
• Perform other office and administrative tasks as delegated by the IIC to maintain project compliance and efficiency.
• Travel to field sites as needed to perform inspections, verify conditions, and assist field teams.
• Perform related duties as required to support the overall success of the project.

We seek candidates with the following experience:

• Experience with transportation construction inspection, including extensive use of ECMS and PPCC.
• Prior experience as an Assistant Inspector-in-Charge or Field Office Manager on DOT projects.
• DOT ECMS Wave 5 training certification.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Ability to perform advanced calculations and review technical field documentation.
• Experience reviewing certified payrolls, prevailing wage compliance, and material certifications.
• Strong attention to detail with the ability to identify and correct errors before submission.
• Excellent written and verbal communication skills.
• Ability to travel to field sites as required.
• Must meet DOT approval requirements for inspection personnel.
• Excellent time management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently while maintaining effective working relationships.
• Demonstrated alignment with company values: Entrepreneurial Spirit, Results, Integrity, and Customer Focus.

About the work environment:

• Regular travel to client sites in the Pennsylvania region; frequent driving between locations during the workday.
• Ability to work in active construction environments, following all safety protocols.
• Work performed in both field and office settings. Office work involves frequent use of computers and other standard office equipment.
• Field work may require walking and standing for extended periods, navigating uneven terrain, and working in densely equipped areas.
• Frequent reaching and repetitive hand/finger movements for keyboard and tablet use.
• Ability to operate an electronic tablet for live data collection in the field.

Unsure if you qualify, apply anyway....we are looking for candidates who can impact our growth and accelerate our team's ability to reach new heights!