Talent.com
STEAM Programs Administrative Assistant (Part-Time)
STEAM Programs Administrative Assistant (Part-Time)Confluence Council Inc • Eau Claire, WI, US
No longer accepting applications
STEAM Programs Administrative Assistant (Part-Time)

STEAM Programs Administrative Assistant (Part-Time)

Confluence Council Inc • Eau Claire, WI, US
15 days ago
Job type
  • Part-time
Job description

Job Description

Job Description

Description :

Position Title : STEAM Programs Administrative Assistant (Part-Time)

Location : Pablo Center, onsite

Compensation : $12-$14 / hour

Hours : 20–25 hours per week

Schedule : Primarily Monday-Friday afternoons, with some flexibility for morning or evenings as needed.

Position Summary :

Pablo Center at the Confluence is seeking a highly organized and proactive STEAM Programs Administrator to support the planning, coordination, and execution of youth STEAM programs, including robotics teams and summer camps. This part-time position (20–25 hours / week) involves administrative, financial, communication, and logistical support to ensure successful programming and a smooth experience for families, instructors, and participants.

Key Responsibilities :

Program Administration

  • Set up and manage programs in Coursestorm or equivalent registration platform.
  • Track participant registrations and ensure all registration fees are accurately processed.
  • Communicate with families regarding program logistics, reminders, and updates.
  • Distribute and collect participant waivers, permission slips, and required documentation.
  • Support administration and communication for after-school and summer STEAM programs.
  • Assist with preparing thank-you cards and communications for donors, volunteers, and partners.
  • Organize and maintain both physical and electronic files and folders related to programs, finances, and communications.
  • Work with volunteers and interns
  • Coordinate with volunteers, interns, and cross-departmental teams to support program planning and execution.

Financial and Grant Support

  • Assist with financial tracking, purchase orders, and expense reporting for STEAM programs.
  • Support end-of-month reconciliations to ensure accurate financial records.
  • Assist in reviewing and organizing grant documentation, applications, and reports.
  • Track grant-related expenses and ensure compliance with reporting requirements.

    • Team & Event Logistics

  • Assist with organizing and supporting robotics teams and STEAM competitions.
  • Coordinate hotel accommodations, transportation, and meal orders for student travel and events.
  • Maintain communication with parents regarding travel schedules and event details.
  • Ensure instructors and chaperones have the necessary materials and itineraries.

    • Onsite Program Support

  • Provide in-person support during onsite programs and events (some evenings and weekends required).
  • Assist with preparing and distributing materials and supplies before each session.
  • Support instructors and participants with check-in, troubleshooting, and logistics during programs.

    • Surveys & Evaluation

  • Create and administer post-program surveys to participants, families, and instructors.
  • Collect and organize survey feedback for reporting and program improvement.

    • Requirements : Qualifications :

  • Strong organizational and time management skills with attention to detail.
  • Excellent communication skills (verbal and written), especially with families and instructors.
  • Comfortable using digital tools such as Coursestorm, Microsoft Outlook, Google Workspace, Excel / Sheets, Slack, and email platforms.
  • Basic understanding of financial tracking, reconciliations, and data organization.
  • Ability to manage multiple priorities in a fast-paced, youth-centered environment.
  • Experience with youth programming, camps, or robotics teams is a plus.
  • Availability for occasional travel and in-person event support (evenings / weekends).

    • Work Environment :

  • This is a part-time, hourly position.
  • Must be available during key program times in the morning / afternoon, with flexibility for some evening and weekend activities.
  • Occasional lifting of program materials (up to 25 lbs) may be required.
    • Create a job alert for this search

    Administrative Assistant • Eau Claire, WI, US