Jackson Liles Architecture is hiring : Studio Assistant in San Francisco

Overview

Jackson Liles Architecture is a dynamic and innovative architectural firm based in the Dogpatch neighborhood of San Francisco. With a strong focus on sustainable design and delivering exceptional projects, our team of 17 architects and designers is passionate about shaping the future of the built environment.

Job Description : We are seeking a Studio Assistant to provide essential administrative and project support in our San Francisco architecture studio. This in-person role reports to the JLA Principals and supports both the Finance Director and HR Manager.

The position is vital to the smooth operation of the studio, requiring a proactive, team-oriented individual who asks, “How can I help the studio run more efficiently and support our designers?” Ideal candidates are detail-oriented, organized, communicative, and maintain a positive, professional presence. Flexibility is key, as the role supports various team members and functions. The position requires on-site presence five days a week, with a minimum of 6 hours per day (up to 40 hours per week).

Responsibilities

• Operations Support : Day-to-day management of office, coordinating office needs and supplies, managing office physical needs (furniture orders, managing vendors and contractors, etc.), supporting staff needs, and event planning. Provide support to off-site IT consultants for occasional workstation setup and troubleshooting.
• Administrative Support : Manage digital and paper files, assist with marketing, scheduling meetings, and maintaining calendars. Support firm Principals with business and personal calendar scheduling, correspondence, and occasional errands.
• Client and Vendor Communication : Manage professional communication with clients and vendors, including answering phone calls and emails, scheduling, and assisting with email correspondence.
• Finance Support : Assist Finance Director with expense tracking, documentation and filing.
• HR Support : Assist HR Manager with onboarding and general employee support.
• Project Assistance : Aid project teams with document prep, research, file organization, maintaining the product and materials library, and other project-related tasks.

Qualifications

Eligibility Requirements

How to Apply

If you’re an organized, adaptable, and upbeat individual excited to join a creative architecture studio and meet the Eligibility Requirements noted, please apply through LinkedIn and provide your resume, a brief cover letter, and contact information.

At Jackson Liles Architecture, we are committed to fostering a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds and experiences.

Join our team and be a part of the exciting projects and vibrant culture at Jackson Liles Architecture!

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