Event Coordinator

ABOUT US

Total Management Group is widely recognised as a world-leading provider of event and travel solutions. We are currently seeking a motivated candidate to join our fast-growing Events division, Total Management Events.

With a wealth of experience, strong supporting services, and a commitment to our values, Total Management is renowned for delivering seamless, thought-out, and top-quality event and travel solutions to global corporate clients, leading brands, and respected industry names.

At Total Management Group you have the opportunity to join a creative and dynamic team, providing unique and personalised experiences, elevating the ordinary and striving for excellence. This role offers a fantastic opportunity to develop your skills and grow within the event management industry.

ROLE OVERVIEW

As Event Coordinator, you are highly organised and dependable supporting the wider Events team with the running of our key accounts. Working on event briefs, client proposals and merchandise requests for some of the leading brands and industry names. This is an opportunity to grow in this hands-on multifaceted fast paced role. The role requires strong project coordination skills, strong communication and a solution driven approach. Enhancing our client and customer experience by working creatively, proactively and thinking outside of the box.

The ideal candidate will have experience in working across multiple projects at one time, feel comfortable to work independently on allocated tasks, whilst taking accountability of the responsibilities allocated. Working with various colleagues across the division and other departments on a range of projects, while maintaining a keen eye for detail, strong communication and creative skills.

SKILLS & ATTRIBUTES

• 1 year+ experience in events, hospitality, project management or assistant support
• Strong organisation skills and ability to multitask and work proactively
• Research for proposals and event briefs and creating proposals
• Sourcing and communicating with suppliers globally
• Assisting with location sourcing globally
• Assisting with updating event documentation such as agendas, schedules and timeline trackers
• Experience with shipping, customs and distribution is preferable but not essential
• Working with the team on larger projects
• Supporting department with divisional tasks
• Methodical, meticulous, and structured approach to your everyday tasks
• Acute attention to detail
• Logistically minded and solution driven
• Ability to anticipate needs, prioritise and work to tight deadlines
• Willingness to take initiative and to adapt. A positive ‘can-do’ and flexible approach
• Delivering a great customer experience and maintaining an above and beyond attitude.
• Strong communication skills both written and verbal.
• Fluency in English is essential and proficiency in other languages is a bonus.
• Proven experience with IT programmes such as Microsoft Packages, G-Suite and Event Management / Registration Platforms (Prefered)

THE IMPACT YOU CAN HAVE

WHY TOTAL MANAGEMENT

We strive to be an equal opportunity employer, providing career development and growth with competitive salaries. We have an employee focused culture and an active employee engagement. Working closely with the UK (London) and US (New York) office and traveling with clients to execute events globally, there will be traveling and spending periods of time abroad, for client site visits and to facilitate events. This role offers a significant opportunity to learn and grow your event management career.

WHAT IS ON OFFER