Assistant Director of Events

Assistant Director of Events(

Job Number:

HOT0C14Z)

Work Locations

:Hilton Clark Sun Valley ResortClark Economic ZonePampanga2023

Hilton isn’t just a place to work. With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget.

And, we strongly believe that our Team Members are more than just “employees”.

Thrive at Hilton embraces our diversity and provides a way of living, helping our Team Members build a strong foundation for health and well-being, seeking lifelong learning and mindful leadership, dreaming and connecting with a Purpose, and creating the most optimal work experience for them as an individual.

Go Hilton, our leisure travel discount programme, is designed exclusively to ensure that our Team Members get to experience the same Hilton Hospitality when they are travelling at a discounted rate. Eligible Team Members and their authorized family and friends can take advantage of special room rates and other perks.

Join us now and enjoy the Hilton experience for yourself.
The Assistant Director of Events is responsible for maximizing business opportunities, ensures effective communication with clients and efficient coordination with departments concerned.

What will I be doing?

As the Assistant Director of Events, you will be responsible for performing the following tasks to the highest standards:

• Liaise closely with the Sales team in proposing the best deal when handling leads / inquiries (pricing strategy, special requirements) passed over, in order to convert the leads / inquiries to confirmed events.

• Prepare proposals / contracts for leads / inquiries received from Sales team.

• Follow through from negotiation until departure for events assigned.

• Liaise with clients on finalizing details and give professional advice on set-ups and planning of events.

• Practice up-selling at all opportunities to maximize revenue.

• Ensure effective communication with clients and internal departments, disseminating groups related information to other departments

• Maintain close coordination with respective departments on organizers’ requirements and last-minute event requirements.

• Be visible to organizers and clients during their event / group dates and monitor guest satisfaction.

• Oversee the operation of banquet functions and work closely with various departments to ensure quality service is delivered to our clients at all times.

• Regularly review master account postings to ensure postings are correctly done, reviewing bills with organizers regularly so as to eliminate adjustments needed on final invoice.

• Maintain close communication with concerned Sales team during the process.

• Work with Sales team during post-event meetings and on post-event follow-ups such as sending thank you letters or post-event critique forms.

• Verify total charges and layout of invoices prepared by Accounts and send out to organizers.

• Obtain feedback from clients and follow through with the necessary actions.

• Refer leads and send event profile information to relevant sister hotels or NSO / ISO (if any).

• Maintain the active event profile database and group chart.

• Establish and maintain files of major accounts and assist the Director of Sales in maintaining the Accounts Management System.

• Establish good working relationships with internal customers (other departments of the hotel) and external customers (clients, event contractors, suppliers).

• Actively participate in achieving departmental goals which contribute to the Marketing budget.

• Closely monitor accounts revenue and business production.

• Provide feed-back on market trends and keep updated with client relationships and overall business goals through close communication with the Sales team.

• Maximize up-selling opportunities whenever possible.

• Assist the Director of Sales in the forecasting of group room nights and banquet revenue.

• Arrange relationship building visitations when necessary.

• Cross-sell other Hilton hotels.

• Handle inquiries for re-booking of business and new leads when Sales team are not available.

• Closely communicate with concerned Sales team regarding progress on the negotiation process.

• Conduct site inspections for potential clients when Sales team/ coordinators are not available.

• Liaise with the Food & Beverage department in ensuring that the hotel hygiene and food safety control standards are maintained and regular communication meetings on event details are carried out.

• Project a hospitable service atmosphere as a hospitality business functioning seven days a week, twenty-four hours a day.

• Carry out any other reasonable duties and responsibilities as assigned.

• The Management reserves the right to make changes to this job description at its sole discretion and without advance notice.

What are we looking for?

An Assistant Director of Events serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Minimum 5 years of experience in a similar capacity with international chain hotels.

• Excellent command of written and spoken English language to meet business needs.

• Good communication and interpersonal skills.

• Team player and able to manage by example.

• Have hotel sales experiences and hotel database.

• Able to work under pressure and deal with stressful situations during busy periods.

• Good organization and presentation skills.

• Very familiar with local market and good at marketing trend analysis.

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!

EOE/AA/Disabled/Veterans

Schedule

:Full-timeBrand:Hilton Hotels & Resorts

Job

:Sales