Executive Assistant

A bit about us :

Trust and Probate Litigation firm offering premier legal services across the nation in 4 states

Why join us?

Fully Paid Medical Benefits

401k

PTO above market

FSA

Competitive pay

Job Details

Job Details :

We are seeking a highly organized and responsible Permanent Executive Assistant to join our prestigious legal firm. The successful candidate will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail. They will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the nature of our industry, a background in legal support is a plus.

Responsibilities :

As an Executive Assistant, your day-to-day tasks will involve :

1. Managing communication between clients and the executive team, ensuring all correspondence is dealt with promptly and professionally.

2. Organizing and maintaining legal files, ensuring they remain updated and are easily accessible.

3. Preparing important documents such as legal briefs, court subpoenas, and other legal documents.

4. Coordinating meetings, including sending invitations, booking venues, and organizing catering when necessary.

5. Providing project support to the executive team, including tracking deadlines, conducting research, and handling any other required tasks.

6. Ensuring confidentiality at all times, handling sensitive information with discretion and integrity.

7. Solving problems quickly and efficiently, ensuring that office operations run smoothly.

Qualifications :

The ideal candidate for the position of Executive Assistant will have the following skills and qualifications :

1. A minimum of 5 years' experience in an administrative role, preferably within a legal environment.

2. Excellent verbal and written communication skills, with the ability to liaise effectively with clients and colleagues at all levels.

3. Strong organizational skills, with the ability to manage multiple tasks concurrently and meet deadlines.

4. Proficiency in legal file management and document preparation.

5. Experience in meeting coordination and project support.

6. A strong understanding of confidentiality requirements in a legal setting, with the ability to handle sensitive information appropriately.

7. Excellent problem-solving skills, with a proactive approach to overcoming challenges.

8. Proficiency in MS Office, with the ability to quickly learn new software and systems.

9. A degree in business administration, law, or a related field would be advantageous.

If you are a dedicated, professional individual who is ready to take their career to the next level in the legal industry, we would love to hear from you. Apply today to join our dynamic team and help us deliver exceptional service to our clients.

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