Program Assistant

Job Description

Job Description

TITLE : Program Assistant

LOCATION : Oakridge Lower Elementary and Oakridge Upper Elementary

REPORTS TO : Site Supervisor

WAGE : $12-$13

STATUS : Part-Time Hourly, Non-Exempt

HOURS : Monday-Friday 2 : 45 p.m.-6 : 30 p.m.

PRIMARY FUNCTION :

The Program Assistant is a part time job responsible for providing support in assigned program spaces, and working with Program Coordinators to deliver high quality out of school time programming.

KEY JOB RESPONSIBILITIES :

Support supervision and instruction of Club programs, assisting the program coordinators

Provide guidance and enforcement of all relevant policies and procedures to participants and guests in program spaces.

Participate in the daily stewardship of assigned program spaces including, but not limited to, cleaning and safety inspections.

Program Development and Implementation

Collaborate in the development and implementation of program goals

Maintain settings that ensure the health, safety, and sense of belonging for Club members, staff, and guests.

Participate in the evaluation of programs to ensure programs / activities respond to member needs and address their gender and cultural diversity

Help create a Club environment that facilitates the achievement of desirable youth development outcomes

Contribute to positive youth development through relationship building, providing recognition, influencing, coaching by example and servant leadership, providing members with feedback, listening and fostering organizational wellness

Serve as a mentor and life-skills teacher to all members at all times

Fulfill additional responsibilities for the Boys and Girls Clubs of the Muskegon Lakeshore on or off-site.

Supervision

Support team members in the supervision of participants

Assist in proper and timely record keeping and reporting. This may include, but is not limited to, program attendance, incident reporting, program audits, and equipment inventory

Resource Management

Ensure that facilities, equipment and supplies are properly maintained

Ensure a healthy and safe environment by acting to ensure safety and environmental policies and regulatory requirements are met

Implement and evaluate programs, services and activities

Demonstrate a commitment to excellence and teaching by example by doing one’s best and encouraging others to do their best

Assess one’s own strengths and development needs and taking action to improve one’s capacity to perform tasks, achieve higher levels of responsibility and better serve the needs of customers

Partnership Development

Work with others to accomplish team objectives

Marketing and Public Relations

Develop positive partnerships with supervisors, members, parents, and families

ADDITIONAL RESPONSIBILITIES :

Consult with supervisor concerning member issues; exercising leadership in handling problems related to members, as needed

Conduct administrative duties, as assigned (such as outreach and data input)

Participate in special Club programs and events and represent the Club through community involvements

Work with staff on special events to carry out programs in all departments

Advise professional staff of needed supplies and equipment

Utilize guidance and discipline plan

Perform all other duties that may be necessary to carry out the purpose of the organization.

RELATIONSHIPS :

Internal : Maintains close, daily contact with Club professional staff to interpret and explain organizational mission, program objectives and standards, discuss issues, and provide / receive information. Has regular contact with members as needed to advise, train and counsel.

External : Maintains contact with external community groups, schools, members’ parents and others to assist in resolving problems and to publicize Club.

SKILLS / KNOWLEDGE REQUIRED :

Must be age 15+

Must have a valid youth work permit

Prior experience working with children preferred in either a paid or volunteer capacity, including but not limited to mentoring, tutoring, coaching, and teaching

Strong communication skills, both verbal and written.

Group leadership skills, including an understanding of group dynamics

First Aid and CPR / AED within 90 days required

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT / QUALIFICATIONS :

Assistant Instructors are expected to teach both in and out of the water, therefore strong personal swimming skills are required.

Must be able to sit, stand or walk for extended periods of time.

Must be able to squat or bend to communicate at youths’ level.

Must be able to lift up to 50 pounds and carry up to 10 pounds for short periods of time.

Must be willing and able to actively participate in regular in-service training and maintain minimum fitness levels required to perform duties.

DISCLAIMER :

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

Signed by : _________________________________________________________

Incumbent / Date

Approved by : _______________________________________________________

Supervisor / Date