Facilities Coordinator 2

Job Description

Job Description

We are looking for a detail-oriented Facilities Coordinator to join our team on a contract basis in Atlanta, Georgia. This role combines mailroom operations with coordination responsibilities, ensuring the seamless handling of mail distribution and other facility-related tasks. The ideal candidate will excel in both organizational and supervisory roles while maintaining strong relationships with stakeholders and vendors.

Responsibilities :

• Oversee daily mailroom operations, including sorting, distribution, and delivery of mail and packages.
• Coordinate incoming and outgoing courier services, working closely with postal providers such as FedEx and other delivery partners.
• Maintain accurate records of mail logs and tracking systems to ensure accountability.
• Supervise mailroom staff, establishing efficient workflows and procedures.
• Handle specialized deliveries such as certified mail, registered mail, and packages requiring signatures.
• Manage mail forwarding processes for employees who have relocated.
• Implement security protocols to safeguard sensitive mail and packages.
• Conduct site inspections, audits, and safety assessments to uphold building standards.
• Assist in the procurement and management of vendors and contractors to ensure high-quality service delivery.
• Support financial processes, including purchase order management and monthly accrual reporting.
• Bachelor’s degree in a related field or equivalent experience.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Demonstrated ability to supervise and coordinate teams effectively.
• Clean driving record required.
• Excellent communication skills, both verbal and written.
• Ability to work under pressure and adapt to changing priorities.
• Experience in facility management or mailroom operations is preferred.