Administrative Assistant to Chief Executive Officer (Reno)

Sierra Executive Solutions, Inc. (SES) is a 3rd party search firm recruiting for a healthcare client company's Executive Administrative Assistant , reporting to the CEO.

About The Hiring Company :

The physician practice is one of Northern Nevada's largest, founded in 1996. Their unwavering commitment to patient health and community well-being is embodied by their team of over 25 fellowship-trained physicians, dedicated nurse practitioners, and nearly 80 diligent support personnel. With expertise spanning general, laparoscopic, robotic, bariatric, breast, colon, rectal, endocrine, oncologic, pediatric, thoracic, and trauma / critical care surgery, the organization continues to set the standard for comprehensive medical surgical care in the region.

Position Summary :

Join their dynamic team as an Executive Administrative Assistant, providing invaluable high-level support to the Chief Executive Officer (CEO) and senior leadership team. If you have a passion for efficiency and organization, we invite you to be an integral part of our success.

Essential Responsibilities & Functions :

Offer exceptional administrative support to the CEO and assigned senior leadership team.

Handle clerical and administrative tasks such as drafting correspondence, preparing reports, and managing documents.

Build collaborative relationships with peers and other staff members to achieve departmental and corporate objectives.

Schedule and attend meetings on behalf of the leadership team, taking meticulous notes and recording minutes.

Act as the point of contact for incoming communications and memos, determining priorities and efficiently distributing information as needed.

Execute general office duties, including record maintenance, supply orders, and basic bookkeeping.

Demonstrate the ability to remain completely confidential with patient and company information.

Exhibit outstanding verbal and written communication skills.

Demonstrate meticulous organizational abilities with impeccable attention to detail.

Possess excellent time management skills, consistently meeting deadlines.

Thrive in a fast-paced and occasionally high-pressure environment.

Showcase extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

Fulfill additional responsibilities as delegated by CEO, leadership team, and / or providers.

Requirements / Qualifications :

Bachelor's Degree required, although 10+ years of experience may be considered in lieu of degree

3+ years experience in an Executive Administrative Assistant role reporting to C-level professional(s)

Display proficiency in Microsoft Office Suite especially Excel, and QuickBooks with a capacity to quickly adapt to new applications.

Type at least 50 words per minute.

Known to be fast-paced, adept at multi-tasking, able to handle shifting priorities with ease

Physical Requirements :

Extended periods spent at a desk, working on a computer.

Capability to lift up to 15 pounds when necessary.

Benefits :

401(k)

Dental insurance

Health insurance

Paid time off

Retirement plan

Vision insurance

Schedule :

Day shift

Monday to Friday

Ability to commute / relocate :

• S. Reno, NV 89511 : Able to reliably commute or planning to relocate before starting work (Required)
• Local No. NV candidates will be given preference

Work Location : In person