Legal Administrative Assistant

Job Title: Administrative Assistant

Industry: Legal Services

Location (city, state): New York, NY

Assignment Type: Direct Hire

Pay: $65,000 – $90,000 annually (depending on experience)

Work Schedule: Monday – Friday, 9:30 AM – 5:30 PM; onsite with every other Friday remote

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client

Addison Group is partnering with a globally recognized legal services organization headquartered in New York City. Our client supports a broad range of corporate, litigation, regulatory, and financial matters for organizations worldwide. They are seeking an Administrative Assistant to support legal professionals and contribute to the smooth operation of daily administrative and client service activities.

Job Description

The Administrative Assistant will provide high-level administrative and operational support to attorneys and legal teams. This role involves coordinating calendars, preparing documents, managing communications, and assisting with billing and client-related administrative tasks.

The ideal candidate is proactive, highly organized, and comfortable working in a fast-paced professional services environment where priorities may shift throughout the day.

Key Responsibilities

• Draft, format, and revise professional correspondence, reports, and legal-related documentation
• Manage incoming calls and messages, ensuring clear and professional communication with internal and external contacts
• Review and organize electronic and physical correspondence for attorneys and team members
• Maintain and coordinate calendars, including scheduling meetings and appointments
• Coordinate domestic and international travel arrangements as needed
• Prepare and format documents based on attorney dictation or notes
• Maintain organized filing systems for both electronic and physical records
• Coordinate logistics for internal meetings and client-facing events
• Enter attorney time and track reimbursable expenses in internal systems
• Assist with billing preparation and review of invoices for accuracy
• Update internal client relationship management systems with contact information
• Support administrative workflows such as opening client matters and conducting internal checks related to new work
• Provide backup administrative support to other legal professionals when needed

Qualifications

Experience:

• 1–5 years of administrative support experience, preferably within a legal or professional services environment
• Recent graduates may be considered if they have completed relevant internships or legal administrative programs

Technical Skills:

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Strong calendar management skills using Outlook
• Ability to proofread documents for spelling, grammar, and formatting accuracy
• Experience with legal or professional services software platforms is a plus

Education:

• Associate’s degree required
• Bachelor’s degree strongly preferred

Perks

• Opportunity to work with a globally recognized professional services organization
• Collaborative administrative team environment
• Exposure to high-level legal operations and professional development opportunities
• Competitive salary and benefits package

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.