Facilities Assistant

Job Description

The New York City Department of Investigation (DOI) is one of the oldest law enforcement agencies in the country with a mission of combating municipal corruption. It serves the people of New York City by acting as an independent and nonpartisan watchdog for New York City government, City agencies, and City employees, vendors with City contracts, individuals and entities that receive City funds. The selected candidate will be responsible for covering the reception desk, greeting and directing visitors in person and on the phone using a directory, scanning identification card and entering the information given onto an excel spreadsheet, recording incoming mail and packages in the agency mail logbook. They will also be responsible for sorting, stamping and distributing incoming mail, completing copy jobs and bookbinding projects. The candidate should have knowledge of all office machines, copiers, scanners, fax machines, binding machines, postage and laminating machines. The candidate will create IDs for new hires, place orders for supplies, when they arrive deliver them to the units and squads, assist with Facilities projects, escort outside vendors during service calls as needed. If selected, the candidate will be fingerprinted and undergo a background investigation.

Minimum Qualifications

Qualification Requirements 1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or 2. Education and / or experience which is equivalent to "1" above.

Preferred Skills

1. Ability to read and analyze information. 2. Sort and distribute incoming mail to appropriate recipients or departments. 3. Ensure delivery of outgoing mail to courier or post office. 4. Greeting and directing visitors in person and on the phone using a directory. 5. Answering and directing incoming calls on a multi-line telephone. 6. Assists with other related clerical duties such as bulk copying, bookbinding and laminating. 7. High level of initiative, sense of urgency and is flexible. 8. Excellent communication, organizational and tidiness skills. 9. Customer focus and is able to handle pressure. 10. Follows Security procedure using monitoring logbook, issuing visitor badge. 11. Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https : / / studentaid.gov / pslf / .

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.