Assistant Ambulatory Office Manager

Overview

The Assistant Office Manager supports the Manager in coordinating the routine administrative needs of the Medical Practice. Location : Wading River, NY. Schedule : Full Time, Monday through Friday 8-5; on call Saturdays when not off. Salary Range : $67,935 - $76,162. Pay will be determined based on experience, preferred qualifications, and education.

Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions may occur during the hiring process and job review. Salaries vary depending on experience, education, and current market for the position. Human Resources determines the external and internal equitable salary for each employee.

Summary

The Assistant Manager supports the Manager in coordinating the routine administrative needs of the Medical Practice, assists in directing and supervising office activities and clerical staff, and maintains procedures and standards for administrative functions to ensure the safe and smooth management of the facility.

Responsibilities

• Assist in supervising staff.
• Manage doctor's schedule.
• Support Manager with recruitment of new staff.
• Assist Manager with training of new staff on office procedures and HIPAA compliance.
• Serve as backup for PTO and attendance approval.
• Assist Manager in counseling staff verbally and in writing.
• Assist physicians if needed.
• Assist Manager in developing and assigning staff work schedules and adjust as workflow requires.
• Manage difficult patients.
• Triage lab results / phone messages.
• Walk-In triage.
• Schedule specialist / stat appointments.
• Lab proficiencies.
• Maintains files and records for any necessary reporting.
• Responds to telephone inquiries. Serves as backup receptionist as needed and assists with billing responsibilities.
• Assists in the operation of all office machines and monitoring maintenance needs. Schedules repairs as needed.
• Serves as a back-up in the absence of the Manager.
• Performs all other duties as assigned by management.

Required Education & Qualifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined by management.

Note : The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP.

Employment and EEO

StaffCo is a Professional Employer Organization (PEO) and SUNY Stony Brook Hospital is the co-employer as necessary to conduct its responsibilities. CPMP provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. Improper interference with the ability of CPMP's employees to perform their job duties may result in discipline up to and including discharge.

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