Executive Administrator

Executive Administrator

Location : El Segundo, CA (On-Site / Office)

Required Security Clearance : Active TSI with SCI eligibility

Position Type / Standard Work Hours : Full time, 40 hours

The Opportunity : Upon award, BTAS will be filling potential openings for the Space Systems Command (SSC). SSC plays a critical role in advancing the United States's space capabilities, delivering cutting-edge solutions to protect and enhance national security. SSC / SZBC specializes in highly classified Space Domain Awareness (SDA) systems, Defensive and Offensive Space Control (DSC / OSC) capabilities, and space test range assets to support the Department of Defense's (DoD) current and future operational needs. As a leader in space technology, SSC / SZ-BC is responsible for the development, integration, testing, deployment, and sustainment of mission-critical systems spanning the entire acquisition life cycle. These efforts ensure the United States Space Force (USSF) and its mission partners maintain a strategic advantage in space operations. This position will support multiple SSC / SZ-BC programs, as well as other initiatives across the Space Force, Air Force, and allied organizations. Join us in shaping the future of space operations and contributing to the defense of our nation's space assets.

Who We Are : BTAS is a woman-owned small business founded in 1995, located near Wright-Patterson Air Force Base in Beavercreek, OH. We have earned national and regional awards in the Department of Defense for our proven IT, Engineering, and Program Management capabilities. We are committed to working with exceptional quality and professionalism to deliver excellence to our customers, while providing our employees a stimulating and satisfying work environment as we collaborate with teammates to achieve common goals.

Primary Responsibilities

• Assist the government in routine business operations, including executive-level administrative support, office management, personnel management, human resources management, and configuration and data management. Tasks involve research, statistical reports, information requests, personnel records coordination, mail distribution, managing executive schedules, planning and booking travel via Defense Travel System, coordinating staff activities, and arranging meetings and events.
• Provide analysis, interpretation, monitoring, and resolution support for government tasks using Task Management Tool (TMT). Ensure compliance with Space Systems Command, Space Force, Air Force, and DoD policies. Facilitate interactions with key acquisition organizations and oversee document quality and completion.
• Develop, document, modify, and maintain standard functional databases to support mission requirements. Plan and execute transitions to updated databases and software as approved.
• Manage government civilian recordkeeping and serve as the primary contact for civilian human resource management. Assist in identifying vacancies, creating requisitions, completing personnel actions, coordinating security waivers, updating personnel documents, and handling special manpower requests.
• Support meeting administration including scheduling, security controls, and execution. Use Microsoft Calendar for routine meetings, capture action items, record minutes, and distribute them promptly. Summarize meeting effectiveness and decisions.
• Assist with military and civilian awards processing including monitoring timelines, ordering plaques, updating recognition boards, and supporting the awards board process. Ensure compliance with regulations and monitor award package processing.
• Develop and maintain schedules using Microsoft Project.

Minimum Qualifications

Supervisory Responsibilities : This position may supervise the work of others.

Work Environment : This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands : Must be able to operate a computer and other standard office equipment. Must be able to remain in a stationary position, 80%.

Travel : Little if any travel is required.

Other Duties : Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and / or activities may change at any time with or without notice.

Compensation / Salary Range : $66,000-$181,000 Annual Salary

BTAS Benefits : A comprehensive benefits program, including paid time off, federal holidays, health coverage, 401K plan with generous company match is offered to all full-time employees.

AAP / EEO Statement : BTAS is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. BTAS is an E-Verify program participant.