Marine Scheduler

• Communicates with vessel masters, shipping agents, port captains, cargo charters, cargo brokers, surveyors, vessel technical manager, and any concerned parties in the tankship operation
• Attends operational meetings to organize with 3rd parties, such as charterer, shipper, receiver, broker, terminal, agent, surveyors, and any concerned parties in the tankship operation.
• Prepares monthly/yearly reports concerning tankship operations.
• Prepares yearly/semi-annual budget and budget management in operation aspects.
• Reports and records troublesome issues on vessels, cooperates with concerned parties, and responsible for following up to ensure the issue has been resolved.
• Records vessel movement/cargo operation in the software management system.
• Records chartering booking data in the software management system.
• Creates Charter base (profit and loss in voyage) in software management system.
• Assists with tanker Bill of Lading (B/L) (e.g. issuance and collection of B/L) to obtain a letter of indemnity from charterer/ broker through commercial channels, and to instruct cargo release order for concerned parties by Charter Party provisions under supervision.
• Processes and files all vessel's documents (e.g. notice of readiness, cargo operation log & timesheet, ullage report, protest letter, etc.)
• Updates vessel's itinerary for charterer/ broker following Charter Party provisions.
• Sends port time with shipping documents to charterer/broker following Charter Party provisions.
• Issues freight invoices with supporting documents.
• Assists with managing freight/demurrage collection status under supervision.
• Assists Director in other duties as assigned.
• Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.

Professional experience in Commercial Oil & Gas, examples include hydrocarbon scheduling, voyage operations, chartering, trade settlements, etc. Able to work with the following:

• Internal: Freight Trading, Commercial & Trading, Supply Chain, Customer Service, Refineries, Logistics Business Development, Controllers, Legal, Product Quality, Demurrage Claims, Oil Loss, and Marine Quality Assurance.
• External: Suppliers, Vessel Owners, Charterers, Brokers, Agents, Vessel Officers, Inspectors, and Terminal Operators.

• Work with peers to find timely solutions to supply and marketing interruptions when normal supply sources cannot provide material timely to meet the needs of the business
• Strong safety focus
• Exceptional verbal and written communication and negotiation skills with the proven ability to work collaboratively in a team environment
• Extensive knowledge of Microsoft Office applications with intermediate skills in Microsoft Word and Excel
• Data analysis experience required.
• Excellent problem-solving skills.
• Ability to work independently and with effectiveness.
• Strong customer service orientation and team-player attitude, a must.
• Competent in the use of Microsoft Office.

Preferred Skills

Extensive knowledge of Veson IMOS voyage management system and vetting knowledge, preferred.

• Knowledge of post-fixture work, including nomination, demurrage, and invoicing (This position would be required to manage these activities)
• Work with peers to find timely solutions to supply and marketing interruptions when normal supply sources cannot provide material timely to meet the needs of the business
• Strong safety focus
• Exceptional verbal and written communication and negotiation skills with the proven ability to work collaboratively in a team environment
• Extensive knowledge of Microsoft Office applications with intermediate skills in Microsoft Word and Excel
• Data analysis experience required.
• Excellent problem-solving skills.
• Ability to work independently and with effectiveness.
• Strong customer service orientation and team-player attitude, a must.