Executive Assistant

Job Description

Job Title : Executive Assistant

Location : Atlanta, GA 30327

Industry : Manufacturing

Compensation : $35–45 / hr for a 6+ month contract to hire duration

Benefits : Comprehensive package including medical, dental, vision, and 401(k)

About the Role

We are seeking a detail-oriented and proactive Executive Assistant to support senior leadership in a fast-paced manufacturing environment. This position requires strong organizational skills, excellent communication abilities, and the ability to anticipate the needs of executives while managing competing priorities. The individual will also play a key role in maintaining smooth office operations and coordinating critical executive initiatives.

Key Responsibilities

• Provide high-level administrative assistance to the CCO, COO, and other executive team members, including scheduling, email oversight, phone coverage, document management, and expense reporting.
• Manage executive calendars and coordinate internal and external meetings with board members, investors, and clients, ensuring seamless logistics for both in-person and virtual engagements.
• Oversee planning and execution of company events, leadership conferences, and programs by arranging facilities, catering, invitations, and expense tracking.
• Draft, edit, and finalize presentations, reports, meeting agendas, minutes, and correspondence with accuracy and professionalism.
• Anticipate upcoming priorities by reviewing schedules and ensuring all necessary materials or follow-ups are prepared in advance.
• Coordinate extensive domestic and international travel for executives, tailoring arrangements through Concur to meet individual preferences.
• Maintain confidentiality while handling sensitive business information and executive communications.
• Partner with IT to compile operational reports, identifying opportunities for automation and process improvements.
• Monitor compliance with company policies and draft internal communications regarding procedures as needed.
• Serve as the corporate office point person by overseeing conference room readiness, mail distribution, reception area standards, and company-wide contact directories.
• Lead and support special projects requiring strong attention to deadlines, details, and measurable outcomes.
• Generate ad-hoc reporting using Microsoft Office and internal business systems.
• Attend monthly operations review meetings with plant leadership and executives; prepare agendas and coordinate scheduling with HR.
• Act as a central support resource for the Executive Leadership Team, ensuring smooth coordination across all administrative and operational needs.
• Perform additional duties and projects as assigned.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.