Administrative Coordinator, Oldenborg

Job Posting Location :

Claremont CA

Job Posting Title :

Administrative Coordinator Oldenborg

Job Description :

ABOUT POMONA COLLEGE : Located near Los Angeles California Pomona College is widely regarded as one of the nations premier liberal arts colleges. Established in 1887 Pomona College is known for small classes a challenging curriculum close relationships between students and faculty and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges.

JOB PURPOSE : The Administrative Coordinator at Oldenborg provides comprehensive administrative support to the Oldenborg Center reporting directly to the Director. This role collaborates closely with the Director Oldenborg Assistant Director Assistant Director for International Student and Scholar Services Assistant Director for Language Residents and the Associate Director of the Foreign Language Resource Center to support a wide range of campus constituents including students faculty and staff. Responsibilities include facilitating the hiring process managing personnel for paperwork and in certain instances providing direct supervision for one or more student employees within the Oldenborg Center.

ESSENTIAL FUNCTIONS : Reporting directly to the Oldenborg Director the Administrative Coordinator performs the following essential duties and responsibilities :

1. Recruit hire train and supervise student assistants for the lunch table set up and check ins

• Provide administrative support for the Oldenborg Center.
• Maintain office supplies inventory and office technology including language resident supplies and equipment.
• Allocate and track budget expenditures for reimbursements internal transfers honorarium and office / LR supply needs.
• Process timely expense reports reconcile credit card accounts and payment requests in Workday.
• Monitor and assist in drafting department budgets for Staff Directors approval and prepare and submit budget requests.
• Create and submit budget reports to the Staff Director throughout the year.
• Contribute to annual reports.
• Maintain contact lists of various groups who engage with Oldenborg Center programs.

2. Provide clerical support for the Oldenborg Center.

3. Provide support for Oldenborg Center programs and events

4. Coordinate maintenance and use of office and building spaces

5. Perform special projects / tasks / duties and provide assistance as assigned.

QUALIFICATIONS :

REQUIRED KNOWLEDGE AND CRITICAL SKILLS : This position must possess the knowledge skills and abilities to be able to successfully perform the essential functions of the job or must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other knowledge skills and abilities not listed below.

REQUIRED HOURS : The regular hours for this full-time position are 8 : 00 a.m. to 5 : 00 p.m. Monday Friday. Overtime holiday weekend and evening work hours may be required. Regular hours may vary due to the needs of the College or division.

HOURLY RATE : The hourly rate for this role is between $25.75 and $28.61 per hour with a competitive benefits package. The specific factors that the College will consider when offering a salary to an individual will include but not be limited to : education training relevant prior experience and performance in prior roles. All staff positions are ineligible for visa or permanent resident card sponsorship. As a California employer Pomona College requires all employees to be residents of California.

ADA / OSHA : This job description defines the essential job duties of this position. The College expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER : This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop the College will review this job description and make changes of business necessity.

Required Experience :

IC

Key Skills

Fashion Retail,Advisory,DCS,Activex,Jboss,Architecture

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 25 - 28