Administrative Assistant (St Louis)

Why is This a Great Opportunity?

This is a fantastic opportunity for a detail-oriented and proactive professional seeking a long-term administrative role within a collaborative and supportive environment. The Administrative Assistant will play a key role in ensuring efficient office operations, managing communications, and supporting both team members and clients. This position offers a balance of structure and varietyideal for someone who enjoys being the go-to person for coordination, organization, and problem-solving. The organization values work-life balance, professional growth, and teamwork, providing employees with a welcoming culture, modern tools, and opportunities for development.

Job Description :

The Administrative Assistant is responsible for supporting the daily operations of the office and providing exceptional service to internal and external stakeholders. This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities efficiently.

Key Responsibilities :

Perform a variety of administrative duties including answering phones, greeting clients, sorting and distributing mail, and managing correspondence.

Maintain accurate client and employee contact records and ensure data integrity.

Coordinate office supply orders and maintain inventory levels.

Support the planning and execution of company events, such as luncheons and annual gatherings.

Prepare and manage mass mailings and assist with document organization, scanning, and filing.

Provide general administrative assistance to leadership and team members as needed.

Assist with scheduling, meeting coordination, and maintaining shared calendars.

Uphold confidentiality and professionalism in all interactions.

Contribute to a positive, team-oriented work environment while supporting the companys commitment to service excellence.

Qualifications :

High school diploma or equivalent required; additional coursework or certification in office administration preferred.

13 years of administrative experience, preferably in a professional services or office environment.

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe.

Excellent verbal and written communication skills with a professional and courteous demeanor.

Strong organizational and time management abilities with attention to detail.

Ability to prioritize tasks and meet deadlines in a dynamic environment.

Experience with CCH Axcess or similar professional software is a plus.

Commitment to confidentiality, accuracy, and high-quality service.

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