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Assistant Event Coordinator

Assistant Event Coordinator

Angela ScribeScottsdale, AZ, USA
8 days ago
Salary
$18.00–$26.00 hourly
Job type
  • Quick Apply
Job description

Position : Assistant Event Coordinator

Location : Scottsdale, AZ

Employment Type : Full-time

Reports to : Event Manager

Position Summary

The Assistant Event Coordinator will play a key role in supporting the planning, organization, and execution of events for [Company / Organization Name]. Working closely with the Event Manager and other team members, the Assistant Event Coordinator will help manage logistics, communicate with vendors, and provide on-site support to ensure events run smoothly. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities

  • Assist the Event Manager in planning and coordinating events, including meetings, conferences, trade shows, and other functions.
  • Manage event logistics, including venue arrangements, vendor coordination, and travel accommodations.
  • Maintain and update event schedules, timelines, and task lists to ensure all deadlines are met.
  • Communicate with clients, vendors, and other stakeholders to confirm details and provide updates as needed.
  • Help develop and implement event marketing strategies and promotional materials.
  • Assist with on-site event setup, registration, and attendee management.
  • Support budget management and tracking of expenses to maintain cost efficiency.
  • Ensure that all event permits, insurance, and licenses are obtained as required.
  • Gather post-event feedback and prepare evaluation reports for review.

Qualifications

  • Strong organizational skills and the ability to handle multiple projects.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and familiarity with event management software is a plus.
  • Ability to work well under pressure, solve problems, and make quick decisions.
  • Job Posted by ApplicantPro