Position : Assistant Event Coordinator
Location : Scottsdale, AZ
Employment Type : Full-time
Reports to : Event Manager
Position Summary
The Assistant Event Coordinator will play a key role in supporting the planning, organization, and execution of events for [Company / Organization Name]. Working closely with the Event Manager and other team members, the Assistant Event Coordinator will help manage logistics, communicate with vendors, and provide on-site support to ensure events run smoothly. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
Key Responsibilities
- Assist the Event Manager in planning and coordinating events, including meetings, conferences, trade shows, and other functions.
- Manage event logistics, including venue arrangements, vendor coordination, and travel accommodations.
- Maintain and update event schedules, timelines, and task lists to ensure all deadlines are met.
- Communicate with clients, vendors, and other stakeholders to confirm details and provide updates as needed.
- Help develop and implement event marketing strategies and promotional materials.
- Assist with on-site event setup, registration, and attendee management.
- Support budget management and tracking of expenses to maintain cost efficiency.
- Ensure that all event permits, insurance, and licenses are obtained as required.
- Gather post-event feedback and prepare evaluation reports for review.
Qualifications
Strong organizational skills and the ability to handle multiple projects.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite and familiarity with event management software is a plus.Ability to work well under pressure, solve problems, and make quick decisions.Job Posted by ApplicantPro