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Executive Assistant I-Martinsburg, WV Location
Executive Assistant I-Martinsburg, WV LocationOmega Health • Martinsburg, WV, US
Executive Assistant I-Martinsburg, WV Location

Executive Assistant I-Martinsburg, WV Location

Omega Health • Martinsburg, WV, US
14 days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Salary : $22.50 - $25.00

  • PLEASE NOTE : THIS POSITION IS A 'HYBRID' POSITION WHICH INCLUDES SOME WORK IN ONE OF MANY OFFICES AND SOME WORK IN VARIOUS REMOTE LOCATIONS.

The Opportunity

Omega Health Services, a premier provider of supported employment services, is seeking a high-caliber, strategic 'ON-THE-MOVE'-Executive Assistant to serve as a force multi-plier for one of our Partners in the region. This role requires an exceptionally diligent, proactive, discreet, and highly organized professional whose expertise in managing complex priorities will directly support strategic decision-making in our mission-driven health care agency.

Key Responsibilities

The Executive Assistant acts as the Partner's operational extension, gatekeeper, and trusted advisor. Core duties include :

  • Executive Time Management : Own and optimize a complex, dynamic calendar, resolving multi-stakeholder conflicts and ruthlessly protecting the Partners focus time for high-leverage organizational goals.
  • Communication & Correspondence : Serve as the primary filter for all communications. Triage, draft, and manage all professional correspondence, often ghostwriting in the Partner's voice, to maintain high responsiveness.
  • Meetings & Events : Prepare for and attend high-level meetings and events domestic and abroad, sometimes during off-peak or after-hours time-frames. Create agendas, coordinate seating, taking accurate minutes in strategic meetings, and rigorously tracking all resulting action items for completion, for the Partner.
  • Travel & Logistics : Coordinate intricate domestic and international travel arrangements, including detailed itineraries, reservations, and ensuring all required briefing materials are available.
  • Financial & Resource Management : Manage and submit expense reports, process invoices, and track the executive office budget, ensuring financial compliance.
  • Confidentiality & Integrity : Manage the sensitive blend of Personal and Professional matters and errands while managing all highly sensitive documents, financial data, and confidential internal communications with absolute discretion and professional maturity.
  • Project Support : Perform organizational research, prepare presentation decks, and manage special projects as assigned by the Partner, tracking deliverables and deadlines across departments.

    • Required Skills & Qualifications

    We are looking for an individual with outstanding judgment, foresight, and a history of supporting executive leaders in a complex environment.

    Experience & Hard Requirements :

  • A minimum of five (5) years of progressive experience supporting C-Level Executives (CEO, COO, Managing Partner, etc.), preferably within the healthcare or highly regulated sectors.
  • Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and experience with document management / Board portal software (e.g., SharePoint, BoardVantage).
  • Bachelor's degree is strongly preferred.
  • Must demonstrate flexibility to handle occasional after-hours communications and the ability to travel domestically approximately 5% of the time.

    • Core Competencies (The Superpowers) :

  • Strategic Foresight : Ability to anticipate the executive's needs and challenges one step ahead, making informed judgment calls independently.
  • Impeccable Communication : Excellent interpersonal skills with the confidence to build rapport and manage interactions with high-level leaders, board members, and external partners.
  • Resourceful Problem-Solving : Adaptable and adept at finding creative, swift solutions to logistical and operational challenges under pressure.
  • Meticulous Organization : Detail-oriented in document preparation, tracking, and filing, with a proven ability to meet demanding deadlines reliably.

    • Compensation & Comprehensive Benefits

    Compensation & Financial :

  • Competitive salary
  • 401K with company match
  • COMPT (Perk Stipends)
  • SmartDollar (Financial Wellness)
  • Eligibility for performance-based bonuses

    • Health & Insurance :

  • Premium Health & Dental Insurance coverage
  • Life, AD&D Insurance, and Long Term Disability Benefits

    • Time Off :

  • Generous Paid Time Off (Earn as you go!)
  • Paid Holidays
  • Potential for a flexible work schedule arrangement

    • Career Development :

  • Career and University partnerships and scholarships
  • Access to advanced certifications (e.g., CAP, PACE Certs)
  • Extensive training, including leadership coaching

    • Support & Resources :

  • Employee Assistance Programs
  • Company provided equipment (laptop / tablet)
  • Expense Reimbursement

    • About Omega Health Services

    It is the belief of Omega Health Services that everyone has the potential to become an even more contributing, accepted, and embraced member of society! We are a premier provider of supported employment services, organically serving people with developmental disabilities, veterans of the US Armed Forces, and persons experiencing economic challenges. We help our clients by obtaining and maintaining competitive employment that results in self-sufficiency and increased independence. We take pride in being a preferred healthcare agency who creates and fosters engaging learning environments, person-centered accuracy, and quality care!

    Omega Health Services, a CARF Accredited ESO, is an Equal Opportunity Employer who supports inclusion and embraces diversity. We encourage all to apply.

    Ready to Apply?

    If you are a high-caliber professional dedicated to enabling executive leadership and driven by our mission of service, we encourage you to apply today!

    Hiring Note : Full job description available upon request. Background Check and Drug Screening is required for this position.

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    Executive Assistant • Martinsburg, WV, US

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