Talent.com
Administrative Support Coordinator
Administrative Support CoordinatorVIDA Diagnostics • Coralville, IA, US
Administrative Support Coordinator

Administrative Support Coordinator

VIDA Diagnostics • Coralville, IA, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

We’re seeking a highly organized and proactive Administrative Support Coordinator to provide essential support across executive and operational functions in a fast-paced environment. This role combines traditional administrative duties with high-level executive support to ensure smooth day-to-day operations.

Key Responsibilities :

  • Administrative Operations :

Provide general office administration including document management and organization, supply ordering, and correspondence

  • Coordinate meetings, manage shared calendars, and support team scheduling
  • Support cross-functional projects and help streamline administrative workflows
  • Maintain organized filing systems and ensure timely follow-up on action items
  • Support HR with administrative tasks and compliance tracking
  • Executive Support :
  • Manage complex calendars for senior leadership, including scheduling, prioritizing, and resolving scheduling conflicts

  • Coordinate travel arrangements, itineraries, and accommodations
  • Handle confidential communications and sensitive information with discretion
  • Required Qualifications :

  • Associate's degree in business administration, office management, or a related field, or equivalent combination of education and experience.
  • Proven experience in administrative or office support roles (2+ years preferred)
  • Strong organizational and multitasking skills with attention to detail
  • Proficiency in Microsoft Office Suite
  • All VIDA employees expected to be flexible and have an entrepreneurial mindset.  Other duties may be assigned as needed.

    VIDA is an equal opportunity employer.  Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran’s status, age or disability.

    Create a job alert for this search

    Administrative Coordinator • Coralville, IA, US

    Related jobs
    Referral Coordinator

    Referral Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for a Referral Coordinator responsible for managing patient referrals and insurance plan guidelines. Key Responsibilities Expedite administrative requirements and logistics fo...Show more
    Last updated: 30+ days ago • Promoted
    Patient Care Coordinator

    Patient Care Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for a Patient Care Coordinator.Key Responsibilities Manage a large volume of phone and email communication, including securing referral orders and responding to customer quer...Show more
    Last updated: 30+ days ago • Promoted
    Referral Program Coordinator

    Referral Program Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for a Referral Program Coordinator.Key Responsibilities Process internal, incoming, and external referrals for Ambulatory services, procedures, and medications Obtain prior ...Show more
    Last updated: 30+ days ago • Promoted
    Operations Coordinator

    Operations Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for an Operations Coordinator to provide operational and administrative support.Key Responsibilities Provide administrative support including maintaining files, scheduling me...Show more
    Last updated: 30+ days ago • Promoted
    Regional Care Coordinator

    Regional Care Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for a Regional Care Coordinator to manage member experiences related to transportation services.Key Responsibilities Act as a liaison between health plan clients, members, an...Show more
    Last updated: 30+ days ago • Promoted
    E-Rate Project Coordinator

    E-Rate Project Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for an E-Rate Project Coordinator to manage bids for the USAC E-Rate Program for schools.Key Responsibilities Review and qualify new bids daily as part of the E-Rate program ...Show more
    Last updated: 2 days ago • Promoted
    R&D Coordinator

    R&D Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for an R&D Coordinator to support product development initiatives.Key Responsibilities Coordinate product development processes and improve project execution Procure materia...Show more
    Last updated: 4 days ago • Promoted
    Care Coordinator

    Care Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for a Care Coordinator to serve as a patient advocate and point of contact for care recommendations. Key Responsibilities Support patient experience preadmission and throughou...Show more
    Last updated: 30+ days ago • Promoted
    Intake Coordinator, Non-Clinical

    Intake Coordinator, Non-Clinical

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for an Intake Coordinator, Non-Clinical PRN.Key Responsibilities Timely entry of home health referrals and communication with care center and business development staff Main...Show more
    Last updated: 3 days ago • Promoted
    Member Engagement Coordinator

    Member Engagement Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for a Member Engagement Coordinator (scheduler).Key Responsibilities Conduct member outreach via telephone, text, and email to engage patients for scheduling and confirming a...Show more
    Last updated: 30+ days ago • Promoted
    Student Services Coordinator

    Student Services Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for a Student Services Coordinator.Key Responsibilities Data entry and management of student information within the CRM platform Review and collect required student document...Show more
    Last updated: 2 days ago • Promoted
    Credentialing Coordinator

    Credentialing Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for a Credential Coordinator.Key Responsibilities Responsible for credentialing all Physicians and Allied Health Professionals Processes credentialing and re-credentialing a...Show more
    Last updated: 30+ days ago • Promoted
    Account Coordinator

    Account Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for a Core Accounts Coordinator to support its commercial Account Management team in the Vision division. Key Responsibilities Provide administrative and operational support t...Show more
    Last updated: 30+ days ago • Promoted
    Gastroenterology Regional Coordinator

    Gastroenterology Regional Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for a US Gastroenterology Regional Coordinator.Key Responsibilities Provide strategic and administrative support to the Inflammation and Immunology Gastroenterology Leadershi...Show more
    Last updated: 2 days ago • Promoted
    Program Coordinator

    Program Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for a Program Coordinator to support and grow its community programs.Key Responsibilities Engage with small business owners through outreach and community events Manage soci...Show more
    Last updated: 30+ days ago • Promoted
    Bilingual Intake Coordinator

    Bilingual Intake Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for a Bilingual Intake Coordinator to manage inbound requests and facilitate the authorization process. Key Responsibilities Document demographic information from telephonic, ...Show more
    Last updated: 2 days ago • Promoted
    Title Coordinator

    Title Coordinator

    VirtualVocations • Cedar Rapids, Iowa, United States
    Full-time
    A company is looking for a Title Coordinator (Remote).Key Responsibilities Coordinate the completion of the title process and manage workflow from searchers and vendors Research incoming order r...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Coordinator

    Administrative Coordinator

    Robert Half • Cedar Rapids, IA, US
    Full-time
    Administrative Coordinator opportunity available in Cedar Rapids, Iowa!.Are you a detail-oriented administrative professional with a knack for managing multiple priorities under tight deadlines? Ro...Show more
    Last updated: 22 days ago • Promoted