Assistant / Associate Director of Benefits and Retirement Services

Assistant Or Associate Director Of Benefits And Retirement Services

Florida Atlantic University is seeking an Assistant or Associate Director of Benefits and Retirement Services - Boca Raton, FL.

Reporting directly to the Director of Human Resources, the Assistant or Associate Director of Benefits and Retirement Services (ADBRS) also works with the AVP for Human Resources to coordinate with the state of Florida administrative offices (Department of Group Insurance Services (DGIS), Florida Retirement Services (FRS) and PeopleFirst) and benefit plan representatives to administer, support, and implement benefits and benefit plans for the University. "Benefits" is inclusive of all insurance plans, supplemental insurance plans, fringe plans, and retirement plans. The ADBRS has primary responsibility to be the University's lead, in-house expert, and contact to implement and support all benefits and retirement programs, benefit plans, and provide excellent service and support for employees in navigating benefits and benefit plan provisions.

Summary of Responsibilities :

Benefits and Retirement Administration As the official liaison to PeopleFirst (HRIS and customer service support for all state procured benefits) and all plan representatives, the ADBRS has primary responsibility to implement and support the administration of the University's benefit and retirement plans, programs, and services for University employees (including applicable retired employees).

• Lead the Benefits and Retirement Services staff (4 individuals) to provide comprehensive benefit / retirement plan information, enrollment assistance, and support to all University employees.
• Provide insurance use, information, guidance, and strategy for employees. Meet with employees to review benefit / retirement enrollments, and address questions / inquiries about plan provisions, navigation of plan processes and requirements, including life events that affect benefits eligibility or changes.
• In collaboration with PeopleFirst and FAU Payroll (Payroll Accounting Analyst), confirm / review and ensure that employee premiums, deductions, and withholdings are accurate, contingent on employee status and / or elections. Be a collaborative resource to assist with benefits / retirement reconciliation reports and related needs.
• Share / disseminate / inform benefits team, HR, or the University community (as appropriate) regarding these changes, needs, or updates, as the ADBRS is the "Retirement Coordinator" role (as defined / delegated by PeopleFirst) and is primary in receiving updates regarding plan changes and / or plan participant updates and / or requests.

Benefits / Retirement Education - Conduct meetings / seminars to provide ongoing employee engagement and education of all benefit / retirement plans / provisions as required for compliance, as well as providing on-going trainings and informational sessions for employees. Expected meetings / seminars will include (but not be limited to) hosting and / or participating in monthly benefits trainings, New Employee Orientation, and (annual) Open Enrollment (as informed by DGIS) trainings, etc.

Benefit / Retirement Plan Implementations As plans change, terminate, or are procured, work with PeopleFirst and / or benefit plan providers to implement plans and / or plan changes. Coordinate with appropriate HR, IT, and Payroll / Finance areas / individuals to perform plan and / data testing for Workday system needs / changes.

Supervisor - Supervise 4 staff employees including a manager and 3 support staff

Leave Administrative Support While all Leave is administered and managed by the HR Risk Manager, the ADBRS provides valuable and critical support to guide Benefits and Retirement Services to implement and provide integrated administrative support in any / all areas of Leave. Leave includes (but is not limited to) : Federal Medical Leave Act (FMLA), Paid Time Off (PTO), Bereavement, Vacation, Jury Duty, Holiday, Leave Without Pay (LWOP), Faculty Sabbatical, etc.

Other Duties Perform other job-related tasks, duties, projects as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers :

Minimum Qualifications :

Bachelor's degree from an accredited institution in an appropriate area of specialization, and 6 years of appropriate experience required, or An associate degree from an accredited institution in an appropriate area of specialization, and 8 years of appropriate experience required, or High School Diploma and 10 or more years of appropriate experience required. The hiring level for the director position (Assistant or Associate Director) will be determined based on the candidate's qualifications and years of experience.

Salary : Commensurate with experience. Administrative, Managerial, and Professional Exempt (AMP)

College or Department : Department of Human Resources : Operations Management

Location : Boca Raton

Work Days and Hours : Monday - Friday, 8 a.m. - 5 p.m. Occasional evenings and weekend hours are expected. This is a full-time on-campus / on-site position.

Application Deadline : 2025-11-21

Special Instructions to Applicant : This position may close without prior notice. The hiring level for the director position (Assistant or Associate Director) will be determined based on the candidate's qualifications and years of experience.

APPLICATION DOCUMENTS REQUIRED : Resume Cover letter OFFICIAL SEALED TRANSCRIPTS REQUIRED : Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED : Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check. REQUEST FOR ACCOMMODATIONS : Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.