Senior Administrative Assistant / Executive Assistant (Onsite Chicago)

Senior Administrative Assistant (Executive Assistant) At Zebra

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer's and partner's needs and solve their challenges. Being a part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are a part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve. You'll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about locally and globally. Come make an impact every day at Zebra.

We are seeking an experienced, proactive, and detail-oriented Senior Administrative Assistant (Executive Assistant) to provide seamless support to our Director of Sales and VP of Sales in our vibrant downtown Chicago office. The ideal candidate will be a self-starter with exceptional organizational, communication, and technological skills, capable of managing multiple priorities and anticipating the needs of the executives. This role requires a high level of professionalism, discretion, and a commitment to excellence, as well as the ability to adapt to new technologies, including proficiency in AI-powered tools to optimize workflows. This unique opportunity combines high-level executive support with critical office management / light receptionist responsibilities, offering a dynamic and rewarding role for a candidate who thrives on variety and leadership. Qualified applicants must reside in the US, specifically in Chicago or the surrounding suburbs. This role is expected to be based in our brand-new downtown Chicago office 5 days per week. Quarterly travel with the VP of Sales to be expected.

Responsibilities

• Coordinate complex calendars and schedules for the Director of Sales and VP of Sales, ensuring alignment with priorities and deadlines.
• Manage travel arrangements, including booking flights, accommodations, and transportation, while anticipating needs and addressing last-minute changes.
• Act as a gatekeeper and liaison, maintaining clear and professional communication with internal teams, clients, and external stakeholders.
• Oversee office operations, including supplies management, vendor coordination, and facilities maintenance, to ensure a productive and engaging environment.
• Plan and execute team events, meetings, and celebrations to foster collaboration and a positive workplace culture.
• Prepare high-quality documents, presentations, and reports using Microsoft Office Suite and other tools.
• Leverage AI-powered tools and other technologies to streamline workflows and improve efficiency.
• Travel quarterly with the VP of Sales to attend events such as QBR's (Quarterly Business Reviews).
• Welcome visitors and manage incoming calls and deliveries.
• Maintain a polished and professional reception area.

Qualifications

Preferred Qualifications :

Zebra is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by law.