Administrative Assistant-Special ED PTS District

Job Class : Full Time FLSA Status : Non-Exempt (Hourly)

Job Summary : The Administrative Assistant for Special Education provides clerical, organizational, and program support to the special education department. This position assists administrators, teachers, and service providers in maintaining compliance with state and federal regulations, supporting IEP processes, and ensuring effective communication with families, staff, and outside agencies.

Essential Duties & Responsibilities :

• Provide administrative support to the Director of Special Education and department staff.
• Maintain accurate and confidential student records in compliance with IDEA, Article 7, and district policies.
• Enter and update data in the special education management system and student information systems.
• Support state reporting and compliance documentation for special education.
• Serve as a point of contact for staff and parents regarding special education forms, timelines, and procedures.
• Coordinate and complete records requests in accordance with confidentiality requirements.
• Assist with billing, purchase orders, and budget tracking as directed.
• Maintain confidentiality of all student and personnel information.
• Perform other duties as assigned to support the effective operation of the special education department.

Qualifications & Skills :

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully preform the essential functions of the job.

The general physical demands include : standing up to four hours, climbing, bending, stooping and lifting up to 20 lbs as part of routine job activities within the classroom environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer :

Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the District. The employee shall remain free of any alcohol or non-prescribed Controlled substance in the workplace throughout his / her employment in the Corporation. The employee is expected to adhere to and agrees to adhere to PTS Core Values, the PTS Strategic Plan, as well as all PTS District policies and guidelines including but not limited to the civility policy.