Data Entry Specialist
Haitian Centers Council IncNew York, NY, US30+ days ago
Job type
- Full-time
Job descriptionDevelop and maintain data tracking systems for mental health and HIV program performance, client outcomes, and service utilization. Collect, input, and validate data from multiple sources, ensuring accuracy and compliance with funding requirements (e.g., Ryan White, Medicaid, NYS OMH, HRSA). Ensure all client data is securely stored and managed per confidentiality and regulatory guidelines (HIPAA, 42 CFR Part 2, OMH reporting standards). Accurately input client demographics, case notes, service utilization, and program-related data into Electronic Health Records (EHR), funder databases (e.g., eSHARES and AIRs,), and internal tracking systems. Ensure all required documentation is complete, error-free, and submitted within designated timeframes. Maintain up-to-date client records, including intake forms, progress notes, referrals, and discharge summaries. Ensure timely and complete data entry for intakes, assessments, service utilization, case notes, and program deliverables. Review and reconcile discrepancies in client records and service reports to ensure data integrity. Analyze program data to assess trends, treatment adherence, mental health outcomes, viral load suppression rates, and service engagement. Prepare reports for funders, program managers, executive leadership, and regulatory agencies to meet reporting requirements (e.g., PHS, OMH etc.). Develop and manage databases, dashboards, tracking systems, data visualizations, and presentations to communicate key findings to internal teams and external stakeholders. Support quality improvement (QI) initiatives by identifying trends and gaps in service delivery. Assist with developing and monitoring key performance indicators (KPIs) for program effectiveness. Assist in preparing reports for funders, audits, and internal performance reviews. Ensure data accuracy, completeness, and adherence to HRSA Ryan White, HIPAA, and other regulatory standards. Conduct routine quality checks to ensure compliance with funder reporting guidelines. Assist in preparing monthly, quarterly, and annual reports for program tracking and evaluation. Conduct routine data quality checks and correct errors to improve accuracy. Promote a data-driven culture by helping staff understand and use data. Work closely with therapists, case managers, clinicians, and outreach teams to verify service documentation and ensure accurate data collection and reporting. Support the Clinical Director and Clinical Supervisor in compiling reports for audits, funder reviews, and internal assessments. Participate in team meetings and trainings to stay updated on data management best practices. Assist with organizing and maintaining electronic and physical files for program documentation. Support the development of data tracking tools and templates as needed. Provide basic technical assistance to staff on data entry procedures. Support the Quality Improvement (QI) team in conducting chart reviews and compliance checks. Collaborate with staff to ensure accurate documentation of services and work closely with them to understand data needs. Work with IT and database administrators to troubleshoot data-related issues. Participate in meetings, training sessions, and funder audits as needed. Associates degree or equivalent in Health Information Management, Data Management, Social Services, Public Health, or a related field required. Bachelors degree preferred. 1-2 years of experience in data entry, administrative support, or records management, preferably in a healthcare, behavioral health, or nonprofit setting. Experience working with HIV / AIDS services, behavioral health, or social services programs is a plus. Proficiency in Microsoft Office (Excel, Word, Outlook) and data entry and analysis systems. Experience using Electronic Health Records (EHR) systems and funder databases (AIRS, eSHARES, or similar platforms) is preferred. Strong understanding of HIPAA compliance, data security, and other confidentiality regulations for mental health and HIV-related services. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Ability to interpret and communicate clinical and social service data to diverse stakeholders Strong problem-solving skills and attention to detail. Excellent organizational and time-management skills. Ability to work independently and collaboratively with program staff. Knowledge of HIV prevention, treatment, and care models, including PrEP, U=U, and harm reduction Must be able to pass a background check Passion for HCCs mission.
Job Description
Job Description
Benefits :
- Group Life Insurance
- Voluntary Insurance Plans
- EAP
- Public Service Loan Forgiveness- qualfied employer
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Parental leave
- Training & development
- Wellness resources
Data & Evaluation Coordinator
PURPOSE OF POSITION
The Data Evaluation Coordinator is responsible for managing data collection, data entry, analysis, and reporting to support program evaluation, compliance, and program effectiveness. This role ensures that data systems are accurate, efficient, and aligned with performance metrics to measure program impact and improve service delivery. The coordinator ensures timely and accurate documentation in compliance with program requirements, funder regulations (PHS / NYCDOH, Ryan White, etc.), and internal quality assurance protocols.
The Data Specialist ensures accuracy, compliance, and efficiency in data entry, program reporting, and performance tracking to support program evaluation and service improvement.
RESPONSIBILITIES
The major responsibilities of this position include, but are not limited to :
1. Data Management & Reporting
2. Program Evaluation & Reporting
3. Data Quality & Compliance
4 . Coordination & Support
4. Administrative & Technical Support
QUALIFICATIONS
Create a job alert for this search
Data Entry Specialist • New York, NY, US
Related jobs
A company is looking for a part-time Data Quality Specialist to support data quality management activities for federal customers.
Key Responsibilities Manage and resolve helpdesk tickets related t...Show moreLast updated: 3 days ago A company is looking for an AI Data Specialist to support the improvement of AI-generated content in English.Key Responsibilities Perform data collection, evaluation, and annotation Conduct pair...Show moreLast updated: 19 days ago 
Data Entry Specialist – Case Intake.Third Party Medical company based in Syosset, NY is hiring a detail-oriented.This role involves entering and verifying new case information into internal s...Show moreLast updated: 1 day ago A company is looking for a HIM Data Integrity Specialist.Key Responsibilities Manage duplicate patient registrations and ensure resolution within 5 business days Utilize EPIC tools to correct an...Show moreLast updated: 3 days ago A company is looking for a Program Specialist.Key Responsibilities Manage program data and conduct analysis for savings and revenue forecasts Produce regular reports ensuring compliance and prof...Show moreLast updated: 3 days ago 
Job Functions, Duties, Responsibilities and Position Qualifications.We're not just a workplace - we're a Great Place to Work certified employer!.
Proudly certified as a Great Place to Work, we are d...Show moreLast updated: 30+ days ago A company is looking for a Customer Data Specialist to manage customer data migration projects and support the Customer Success team.
Key Responsibilities Act as a data migration subject matter ex...Show moreLast updated: 18 hours ago 
Advancement Records and Data Entry Specialist.Executive Director of Operations and Analytics.Reporting to the Executive Director of Operations and Analytics, this position is responsible for enteri...Show moreLast updated: 30+ days ago
Step into a new opportunity as a Data Entry Specialist, where you will follow schedules and complete assigned tasks on time, work with supervisors to meet daily goals, and manage simple records and...Show moreLast updated: 30+ days ago A company is looking for a Clinical AI Data Specialist.Key Responsibilities Provide clinical expertise to build evaluation datasets for generative AI applications Collaborate in designing and te...Show moreLast updated: 14 hours ago 
Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.
You will help influence brand decisions on se...Show moreLast updated: 30+ days ago A company is looking for an Administrative Data Specialist to manage data and provide administrative support.Key Responsibilities Collect, input, and maintain accurate data in databases and inter...Show moreLast updated: 8 hours ago Now hiring a Remote Data Entry Specialist, where you will coordinate with other departments when needed, provide friendly assistance to customers and team members, and follow schedules and complete...Show moreLast updated: 30+ days ago A company is looking for a Data Sales Security Specialist.Key Responsibilities Align with top accounts at global and regional levels to develop and execute account strategies Provide product and...Show moreLast updated: 16 hours ago A company is looking for a Lead Data Specialist to manage data cleansing and migration initiatives.Key Responsibilities Support identification and management of data-related issues and risks Des...Show moreLast updated: 30+ days ago A company is looking for a Data Entry Specialist to support daily operations in Clinical Services.Key Responsibilities Initiate Prior Authorization requests and prepare clinical documents for dat...Show moreLast updated: 30+ days ago 
We are looking for individuals to ensure the smooth transition of vehicle ownership from Carvana to our customers! You will be responsible for the administrative aspects of registering our customer...Show moreLast updated: 30+ days ago
New York Edge is the largest after-school and summer camp program provider in New York City public schools.Each year, academic programs, including STEM, the Arts, Sports and Wellness, and College A...Show moreLast updated: 30+ days ago
- Promoted
Data Quality Specialist
VirtualVocationsNewark, New Jersey, United StatesPart-time
- Promoted
AI Data Specialist
VirtualVocationsElizabeth, New Jersey, United StatesFull-time
- Promoted
Data Entry Specialist
TBG | The Bachrach GroupSyosset, NY, USFull-time
- Promoted
HIM Data Integrity Specialist
VirtualVocationsPaterson, New Jersey, United StatesFull-time
- Promoted
Program Data Specialist
VirtualVocationsPaterson, New Jersey, United StatesFull-time
- Promoted
Data Entry Specialist - Overnight
Sonic Healthcare USAHicksville, NY, USFull-time
- Promoted
- New!
Customer Data Specialist
VirtualVocationsPaterson, New Jersey, United StatesFull-time
- Promoted
Advancement Records and Data Entry Specialist
New Jersey Institute of TechnologyNewark, NJ, United StatesFull-time
- Promoted
Data Entry Specialist
TradeJobsWorkforce10104 New York, NY, USFull-time
- Promoted
- New!
Clinical AI Data Specialist
VirtualVocationsElizabeth, New Jersey, United StatesFull-time
- Promoted
Survey Taker : Earn up to $25 per survey (Remote)
Earn HausTinton Falls, NJ, United StatesRemote
Full-time +1
- Promoted
- New!
Administrative Data Specialist
VirtualVocationsPaterson, New Jersey, United StatesFull-time
- Promoted
Remote Data Entry Specialist
TradeJobsWorkforce10030 New York, NY, USRemote
Full-time
- Promoted
- New!
Data Security Sales Specialist
VirtualVocationsPaterson, New Jersey, United StatesFull-time
- Promoted
Lead Data Specialist
VirtualVocationsPaterson, New Jersey, United StatesFull-time
- Promoted
Data Entry Specialist
VirtualVocationsNewark, New Jersey, United StatesFull-time
- Promoted
Data Entry Specialist
CarvanaGarden City, NY, USFull-time
- Promoted
Data Entry Specialist - Queens
NEW YORK EDGE, INCHollis, NY, USPart-time