Office Administration

Job Description

Job Description

Office Administrator - Childcare CenterShape Young Lives Behind the Scenes

Position Summary :

Join our vibrant childcare center as an Office Administrator where your organizational talents will directly impact the quality of care we provide. We're seeking a detail-oriented professional who will be the welcoming face of our center while ensuring our operations run smoothly. In this pivotal role, you'll support our leadership team in creating an environment where children thrive, staff feel supported, and parents have complete peace of mind.

What You'll Do :

Become the Center's Cornerstone - Provide essential administrative support to our Director and Assistant Director, helping orchestrate daily operations with precision and care.

Create Positive First Impressions - Be the warm, professional voice answering calls and the friendly face greeting families, setting the tone for exceptional service.

Maintain Critical Documentation - Ensure accuracy and compliance in all center records, from enrollment forms to attendance tracking and incident reporting.

Master Digital Organization - Utilize Google Workspace and Excel to streamline processes, create efficiencies, and maintain impeccable digital records.

Support Staff Excellence - Assist with onboarding new teachers and tracking staff certifications, helping to maintain our high standards of care.

Build Parent Partnerships - Communicate effectively with families about policies and schedules, strengthening the vital home-center connection.

Secure Our Environment - Help with opening and closing procedures, ensuring our facility remains safe and welcoming.

Champion Compliance - Aid in maintaining our excellent standing with licensing authorities through meticulous documentation and reporting.

What You'll Bring :

Administrative experience, particularly in childcare or educational settings (preferred)

Exceptional organizational abilities and time management expertise

Natural communication skills and a genuine customer service orientation

Proficiency with Google Workspace tools and Microsoft Excel

Self-motivation balanced with collaborative team spirit

Knowledge of childcare regulations and early childhood practices (beneficial)

Schedule :

Full-Time position : Monday-Friday, Alternating times of 7 : 30 AM - 4 : 30 PM and 9 : 30 AM - 6 : 30 PM Occasional flexibility for staff training or special events

Why This Role Matters :

As our Office Administrator, you'll be the operational heartbeat of our center. Your attention to detail frees our teachers to focus on children's development, while your warm interactions help parents feel confident in their childcare choice. You'll be an essential part of creating the supportive infrastructure that allows young minds to flourish.

Join Our Community :

Become part of a passionate team dedicated to early childhood development. We offer a collaborative, supportive environment where your contributions are valued and your growth is encouraged. If you believe in the importance of quality childcare and want to make a meaningful difference while utilizing your administrative talents, we can't wait to meet you!

Northstar Preschools is an equal opportunity employer committed to building a diverse team that reflects the families we serve.

must be able to pass a CCL back ground check.

Job Posted by ApplicantPro