Assistant Director of Foundation Accounting

Assistant Director of Foundation Accounting

Job no : 521027

Work type : On Campus

Location : Normal Illinois

Title : Assistant Director of Foundation Accounting

Division Name : University Advancement

Department : Advancement & Foundation Operations

Job Summary

The Assistant Director of Foundation Accounting reports to the Director of Accounting Operations and works to ensure donor funds are successfully expended and spent according to donor intent agreements Federal and State regulations and Foundation cash disbursement policies. This position serves as a strategic resource to campus fund administrators and works collaboratively with Advancement Operations Development Financial Aid the Office of the Provost and university partners including deans department chairs fiscal agents and fund administrators to maximize fund use and ensure donor compliance and stewardship.

This position will work within Advancement Operations which houses Advancement Technology Services Gift Processing Prospect Research and Donor Engagement.

Additional Information

University Benefit Highlights :

• Insurance benefits including health dental vision and life
• Retirementand supplemental retirement planning options
• Tuition waiver benefitsavailable to staff as well as their eligible dependents
• Paidholiday / administrative closuresduring Thanksgiving and Winter Breaks
• Paidbenefit time

Additional University Benefit information including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed here : Rate / Pay Rate

$57000 - $62000 annual

Required Qualifications

1. Bachelors Degree or equivalent in Business Administration Accounting Communications or closely related field.

2. Minimum three (3) years of full-time or part-time equivalent professional level experience in development donor relations advancement operations or accounting.

3. Excellent written and verbal communication skills.

4. Ability to analyze data review accounting documents and utilize software to achieve positive outcomes.

4. Ability to build strong working relationships with colleagues within Advancement and throughout the University.

5. Proven skill in tracking and meeting goals and metrics.

6. Ability to meet established deadlines.

7. Demonstrated ability to work as a self-starter and self-motivator.

8. Creative problem-solver who can identify gaps and opportunities and share recommendations to ensure proper stewardship of donor funds.

9. Demonstrated ability to collaborate with colleagues to achieve organizational goals.

10. Ability to constructively contribute as a member of the Accounting team Advancement Operations Department as well as the Division of University Advancement.

11. Demonstrated ability to behave in a manner that ensures confidentiality of donor data.

12. Working knowledge of Microsoft Office.

Preferred Qualifications

1. Experience with fund compliance according to donor intent.

2. Background in Accounting or expense processing.

3. Strong organizational skills ability to manage long-term projects and flexibility to deal with changing priorities.

4. Comfort level and experience with CRM software Accounting software and SharePoint.

5. Self-starter motivated.

Work Hours

Core work hours are 8 : 00am to 4 : 30pm Monday through Friday.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation :

1. Effectively communicate on a daily basis.

2. Remain at a workstation for extended periods.

3. Move about in various locations on and off campus as needed to complete day-to-day work.

Proposed Starting Date

December 2025

Required Applicant Documents

Resume

Transcripts - See Special Instructions section for additional options

Please Note : These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply

Optional Applicant Documents

Certification of Retirement Annuity

Please Note : These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply

Special Instructions for Applicants

Please fully complete the entire application including but not limited to the education and work history portions. Be specific on your work history including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however it will be converted to a full-time equivalency to determine combined length of experience. Please do not put see resume in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

To be eligible for Veterans Preference points on the exam appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.

Transcripts and / or military service documentation may be faxed or mailed to Human Resources by the application deadline :

Fax : 309.438.0011 Attn : Breanna Crippen

Address : Illinois State University

Human Resources

Campus Box 1300

Normal IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position you will receive a score calculated based on your education and experience and your name will be placed on the active employment register by exam score. After the application deadline the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois drivers license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Contact Information for Applicants

Breanna Crippen

Human Resources

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and / or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system please call Human Resources at .

Application Opened :

11 / 19 / 2025 09 : 00 AM

CST

Application Closes :

11 / 30 / 2025 11 : 55 PM

CST

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Assistant Director of Foundation Accounting

Opened

11 / 19 / 2025

Closes

11 / 30 / 2025

Department

Advancement & Foundation Operations

This position works to ensure donor funds are successfully expended and spent according to donor intent agreements Federal and State regulations and Foundation cash disbursement policies.

Current Opportunities

Assistant Director of Foundation Accounting

Opened

11 / 19 / 2025

Closes

11 / 30 / 2025

Department

Advancement & Foundation Operations

This position works to ensure donor funds are successfully expended and spent according to donor intent agreements Federal and State regulations and Foundation cash disbursement policies.

Required Experience :

Director

Key Skills

Invoicing,Accounting Tally,Accounting & Finance,General Ledger Accounting,Microsoft Excel,PMP,Financial Accounting,Financial Analysis,Payroll,Financial Recouncilation,Financial statement,ACCA,CPA,Financial Reporting,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 57000 - 62000