Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Chester, Virginia. This contract position offers an excellent opportunity for an individual with strong communication skills and experience in administrative roles. The ideal candidate will be proficient in Microsoft Office applications and possess exceptional organizational abilities to support daily office operations.

Responsibilities :

• Handle incoming calls and provide excellent customer service to clients and colleagues.
• Perform accurate data entry tasks using Foundation software and Microsoft Excel.
• Manage email correspondence efficiently, ensuring timely responses and follow-ups.
• Schedule appointments and maintain a well-organized calendar.
• Assist with receptionist duties, including welcoming visitors and directing them appropriately.
• Prepare and edit documents using Microsoft Word and PowerPoint.
• Coordinate and oversee general office activities to ensure smooth operations.
• Support team members with administrative tasks and ensure deadlines are met.
• Maintain accurate records and files for easy retrieval.
• Collaborate with other departments to ensure seamless communication and workflow.
• Minimum of 1 year of experience in an administrative or receptionist role.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Attention to detail and accuracy in data entry and record-keeping.
• Excellent organizational skills and ability to maintain confidentiality.
• Comfortable handling inbound and outbound calls with professionalism.
• Familiarity with scheduling appointments and managing calendars.