DOT Compliance Administrator

Build Your Career at Milestone Contractors!

The DOT Compliance Administrator plays a critical role in supporting the organization's compliance with Department of Transportation (DOT), FMSCA and other federal and state transportation related regulations. This position ensures accurate documentation, timely reporting, and effective coordination of compliance-related activities across the equipment fleet. The ideal candidate will be detail-oriented, organized, and capable of managing multiple administrative tasks while maintaining strict adherence to regulatory standards.

Essential Functions

• Maintain and update DOT driver qualification files.
• Monitor expiration dates for CDL licenses, medical cards, and other DOT-required certifications.
• Enter DOT drug and alcohol testing in required databases, including Federal clearinghouse, in accordance with DOT regulations.
• Accurately maintain driver files in Encompass.
• Prepare and submit required DOT reports and documentation to internal stakeholders and external agencies.
• Ensure all compliance records are stored securely and are easily retrievable for audits.
• Report non-conformances to Trucking Manager, or other responsible parties, on a timely basis.
• Assist in onboarding new drivers and mobile equipment by collecting and verifying required documentation.
• Support inventory tracking and asset management for fleet-related items.
• Respond to internal and external inquiries regarding DOT compliance and equipment documentation.
• Draft correspondence, memos, and reports related to equipment operations and compliance.
• Schedule meetings, maintain calendars, and support departmental communications.
• Identify opportunities to streamline compliance workflows and improve documentation accuracy.
• Collaborate with internal stakeholders, including, but not limited to, HR, Safety, and Operations teams to ensure alignment with company policies and regulatory requirements.
• Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company's core values, competencies, and skills.

Education Qualifications

Experience Qualifications

Skills and Abilities

Licenses and Certifications

Working Conditions / Physical Demands

About Milestone Contractors

Milestone Contractors is a privately held, family-owned business headquartered in Indianapolis. Milestone Contractors is a fully integrated heavy construction company specializing in highway, bridge, asphalt and concrete paving and site development. Over its 30-year history, Milestone has built a reputation for prioritizing safety, quality, people and innovation. Milestone Contractors is a part of The Heritage Group's family of companies. Learn more at https : / / www.milestonelp.com /

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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