Sales Administrator / Sales Assistant (Inside Sales)

Description:

Rock Pros – Landscape & Aggregate Materials | Arizona | Full-Time | Fast-Paced Environment

Rock Pros, a leading supplier of landscape rock and aggregate materials, is seeking a Sales Administrator / Sales Assistant to join our fast-growing Sales Team. This role supports profitable sales by producing accurate, competitive estimates, analyzing project feasibility, and ensuring a smooth customer experience from quote to delivery.

Reporting directly to the Chief Sales Officer (CSO), this position collaborates closely with Outside Sales Representatives, Dispatch, and Accounts Receivable to ensure accurate quoting, seamless order execution, and on-time delivery.

As a Sales Administrator / Sales Assistant, you will:

• Collect and assess customer project requirements, including product type, quantity, delivery location, accessibility, timelines, and special specifications.
• Prepare accurate, competitive quotes factoring in material costs, transportation, logistics, and profit margins.
• Evaluate project feasibility based on production capacity, material availability, and delivery constraints.
• Collaborate closely with Outside Sales Representatives, Dispatch, and Accounts Receivable to ensure seamless order execution and customer satisfaction.
• Use CRM and estimating software to generate quotes, manage project details, and maintain organized records.
• Communicate clearly with customers and internal teams regarding pricing, timelines, and project requirements.
• Maintain detailed records and assist in reporting on estimates, project costs, and sales performance
  

Why Work for Rock Pros:

• Stable, growing company with long-term career opportunities.
• Fast-paced, team-oriented environment where your work directly impacts business success.
• Direct reporting to the Chief Sales Officer with cross-functional exposure.
• Competitive pay with performance-based opportunities.
• Comprehensive benefits package, including medical, dental, vision, 401(k) with company match, paid holidays (including your birthday), company-paid life insurance, and voluntary disability coverage.

Requirements:

Essential Skills & Qualifications:

• Previous experience in sales support, estimating, construction materials, or logistics preferred.
• Strong attention to detail and accuracy in calculations and documentation.
• Excellent written and verbal communication skills.
• Customer-focused mindset with problem-solving abilities.
• Proficiency in Microsoft Excel, Word, and Outlook; experience with estimating or quoting software is a plus.
• Ability to manage multiple tasks and deadlines in a fast-paced, dynamic environment.
• Analytical mindset with strong math, organization, and time-management skills.
  

Key Competencies:

• Collaborative approach working with Outside Sales, Dispatch, and Accounts Receivable.
• Ability to assess project feasibility and identify potential challenges.
• Strong interpersonal skills to clearly communicate complex pricing and project details to customers and internal teams.
• Ability to thrive in a fast-paced inside sales environment and adapt to changing priorities.