Executive Assistant

Job Description

Our client, an art non-profit Midtown Atlanta, is seeking an Executive Assistant for a direct hire role.

The EA provides support to the President & CEO through completion of special projects and reports, calendar management and scheduling, preparation for and transcription of meetings, email / phone correspondence, filing, travel logistics and other special events and duties as needed. They will also be a liaison to Board members and key constituents and the greater community.

Due to the nature of this position, must be able to also work required hours which may exceed or be different from regular office hours (e.g. committee meetings or project deadlines).

ESSENTIAL RESPONSIBILITIES :

Administrative :

• Develop and maintain working knowledge of the duties and responsibilities of the President.
• Assist in maintaining continuous quality communication with Staff, Board, and Community; drafting communications on behalf of the President.
• Set-up and coordinate with others all aspects of the Executive Office, including : filing system (paper and electronic), contact information and databases, scheduling systems, expense accounting systems and other electronic information systems.
• Manage the President’s schedule, scheduling appointments and coordinating with others.
• Answer all incoming telephone calls, maintain phone log and transfer information as appropriate; Initiate appropriate action on calls, and prioritize calls for President.
• Collect President’s mail daily; screen, prioritize and draft appropriate responses to incoming correspondence; coordinate with others as appropriate, i.e. correspondence for Senior Staff response(s).
• Review emails daily that are “red flagged” by the President. Review them the next day with the President regarding further action.
• Assist the President with activities and correspondence connected to external work, including memberships in professional organizations and other national and international industry organizations.
• Manage President’s and senior leadership’s travel and accommodations; maintain CEO’s expense reports.
• Assist with coordination of speaking engagements for the President.
• Manage executive office and board room scheduling

Donors, Patronage & Special Events :

Project Research & Support :

QUALIFICATIONS :

Education and Experience :

Additional Skills and Abilities :

Language Skills :

Mathematical Skills : Exceptional mathematical aptitude required, with an emphasis on accuracy.

Reasoning Ability :

Base Salary - $85,000-$90,000. Final determination of salary will be based on an evaluation of experience, education, budget, etc.