Office Manager / Accounting Assistant

LandCareLas Vegas, NV, US

10 days ago

Job type

Full-time

Job description

Job Description

Branch Administrators at LandCare are responsible for all administrative functions within the branch, including providing support to the Branch Manager and operational teams to ensure proper procedures are being followed. Areas of responsibility include process management, accounts receivable, accounts payable, payroll review, new hire onboarding, and general administration. The Branch Administrator is the main point of contact for the branch.

Requirements

Process Management

Understand and manage administrative processes executed in LandCare’s operations management software
Lead weekly review of job reports in team meeting to ensure accurate job costing and work ticket management
Oversee and analyze job costing data to ensure profitability and operational accuracy to verify that labor hours, materials, and expenses are coded correctly to each job.
Identify cost variances or reduced margins, partnering with team members to address discrepancies and improve forecasting
Provide initial and ongoing training and support of systems to production team members
Lead branch through month-end close process, meeting deadlines and ensuring accuracy of transactions

Accounts Payable, Billing and Payroll

Generate accurate invoices according to schedule and present to customers in a timely manner

Review invoices requiring additional assistance with branch team during weekly meeting, identifying action plans and follow-up

Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment

Review branch payroll for accuracy of hours and employee signatures on timesheets – submit for processing when complete

Process new hires into HRIS system

General Administration

Answer phones, collect mail, and manage office supplies / equipment

Maintain personnel files and complete uniform requests

Other administrative tasks as necessary

Benefits

Besides the great team environment and the ability to work outside, we also have a strong benefits package for our team members :

Competitive base salary

Team based profit sharing program

401K for all employees with 3.5% company match

Medical, dental, and vision coverage

Paid Time Off Policy + 9 corporate holidays

Formal training and development program

This opportunity has a base range that represents a full-time annual salary of $55,000-75,000 (commensurate with experience).

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Office Assistant • Las Vegas, NV, US