Document Controls Specialist (Bagdad)

Ames Construction has built America for more than 60 years, and the exceptional people who make up our team are a vital factor in our success. We are a full-service, heavy civil and industrial general contractor that brings innovative solutions to many market segments, from highway and bridge construction to mining and rail. Ames isan employee-owned company that retains its entrepreneurial spirit while offering the experience and stability of a proven construction industry leader. Equipped with our core values of People, Team, Our Bond, Persistence, and Vision, we make communities across the U.S. safer, keep supply chains moving, and lay the groundwork for a sustainable future. By joining Ames, you will be working with talented colleagues at an award-winning, nationally recognized top65 general contractor.

Position Summary

The Document Controls Specialist is responsible for managing a large volume of incoming and outgoing construction documents at the project site to ensure operations run safely, smoothly, and effectively. This position offers a wide range of job responsibilities and provides opportunities for upward mobility, allowing you to continue advancing in various areas of project support. The Document Controls Specialist is critical to keeping an organized project record and ensures all parties have the information needed to complete construction activities. The Document Controls Specialist is client-facing and acts as a gatekeeper to mitigate project and business risks. This position reports to the Project Controls Manager and will receive ongoing training and guidance to optimize project performance.

Essential Functions

• Work collaboratively with Project Managers and Project Engineers to issue various submittals and requests for information (RFIs) to the client.
• Manage numbering and filing systems for project documents such as work plans, material data, survey data, non-conformance reports, presentations, meeting minutes, agendas, requests for information, etc.
• Maintain detailed logs of incoming and outgoing documents.
• Facilitate timely internal and external document reviews.
• Format documents as needed for consistency and professionalism.
• Download, file, distribute, and maintain a high volume of complex incoming construction documents such as plans, specs, material take-offs, design files, etc.
• Prepare and distribute agendas and meeting minutes.
• Communicate effectively with clients, external third parties, internal team members, and leadership.
• Prepare clear, timely, and useful reports for both internal and external parties.
• Enforce document control procedures and standards.
• Prepare and update various internal and external document templates.
• Monitor and maintain office supply inventory and place office orders.
• Assist with general office and administrative tasks when needed.
• Exercise safe work practices and support all team members in maintaining a safe work environment to Mine Safety and Health Administration (MSHA) standards.

Qualifications

Working Conditions

Ames Construction is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.