Department Assistant

General Atomics Systems Integration, LLC (GA-SI), an affiliate of General Atomics, is a provider of military and commercial engineering services. GA-SI is a leading-edge expert in systems integration technologies, reliability improvements, and controls system design.

We have an exciting opportunity for a Department Assistant to join GA-SI group located San Diego, CA (Rancho Bernardo).

Under general supervision, this position performs a variety of routine administrative activities in support of functional areas including representing our division as the first point of contact with visitors, receiving and dispatching daily mail, restocking office supplies, and processing expense reports following audit standards for the Aero Services division of GA-SI.

DUTIES & RESPONSIBILITIES :

Provide a welcoming presence at the reception area.

Greet office guests and personnel directing them to the person or office they're visiting.

Ensure the front desk is neat, presentable, and equipped with all necessary supplies.

Receive, sort, and distribute daily mail and packages to their appropriate departments.

Restock common areas such as copy rooms, supply cabinets, and kitchen areas.

Manage Conference Room calendar meeting requests, to include ensuring conference rooms are clean and presentable in-between meetings.

Process expense reports following audit standards.

Coordinate and track the progress of unit work assignments and / or projects.

Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company.

Expected to work in a safe manner in accordance with established operating procedures and practices. Additional Functions

Other duties as assigned or required

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

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Job Qualifications :

Typically requires a high school diploma or equivalent. Must demonstrate a basic understanding of assigned functional area principles, theories and concepts.

Must possess :

The ability to grasp new concepts quickly.

The ability to maintain the confidentiality of sensitive information.

Strong organization skills and the ability to establish priorities.

The ability to identify issues and solve routine problems.

Good analytical, interpersonal, verbal, and written communication skills to accurately document and report.

Full knowledge of computer operations and applications.

Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.

Ability to obtain and maintain a DoD Secret level clearance is required.

Salary : $38,230 - $56,838 Travel Percentage Required 0 - 25 Relocation Assistance Provided Not Provided US Citizenship Required? Yes Clearance Required? Desired Clearance Level Entry-Level (0-2 years) Workstyle Onsite

General Atomics is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity / Affirmative Action Employer and will consider all qualified applicants for employment without regard to race, color, religion, religious creed, ancestry, gender, pregnancy, sex, sexual orientation, transitioning status, gender identity, gender expression, national origin, age, genetic information, military and veteran status, marital status, medical condition, mental disability, physical disability, or any other basis protected by local, state, or federal law. EEO is the law. We also prohibit compensation discrimination under all applicable laws. To learn more visit Notices.pdf. U.S. Citizenship is required for certain positions.