Executive AssistantBusch's Inc. • Ann Arbor, MI, US
Executive Assistant
Busch's Inc. • Ann Arbor, MI, US
30+ days ago
Job type
- Full-time
Job description???? Flexible schedules ???? Employee discounts ???? 401K with company match ???? Tuition reimbursement ???? Daily Pay available Provide high-level administrative support to the CEO / President, Board Members, and Chairman. Filter and manage all communications for executive leadership, including phone calls, emails, and inquiries. Manage complex calendars for the leadership team, including scheduling, prioritizing daily and weekly work blocks, and time tracking. Prepare reports, presentations, and correspondence with a high level of attention to detail and professionalism, as needed to support executive leadership. Coordinate end-to-end travel arrangements, including flights, hotels, directions, ground transportation, and itineraries for executives, Board members, and consultants. Oversee correspondence, track follow-ups, and manage workflow to support executive and Board-level initiatives. Attend and document executive meetings, capturing notes, action items, and ensuring timely follow-up and accountability. Create and maintain systems for executive processes, including digitizing records, document management, and establishing efficient organizational systems. Plan and manage logistics for meetings and events, including menu selection, material prep, and smooth execution. Research meeting or event attendees and provide executive summaries with photos to help leadership identify key individuals. Prepare guest lists and identify high-priority relationships for events and services; maintain and update guest preferences to enhance relationship-building and experiences. Provide leadership and guidance to the office team (serving in a quasi-Office Manager role). Manage and buy office supplies, furniture, stamps, small equipment, kitchen items, and postage from approved vendors, including overseeing the Corporate Amazon Business Account. Set up and manage Amazon Business accounts for approved associates. Administer corporate payroll through UKG Pineapple Portal, including manual checks and record keeping. Gatekeeper : Maintain detailed and organized records, including contracts and agreements (both hard copy and digital via shared drive). Manage Manual Checks at Ann Arbor Corporate Office Curator of the company safe and its contents (vehicle titles, credit cards, gas cards, etc.). Keep the breakroom and office communication boards updated and engaging. Coordinate birthday recognition and gift cards for office associates. Serve as liaison to suppliers, vendors, and legal counsel on behalf of the executive team. Contribute to organizational effectiveness through suggestions, feedback, and process improvements. Maintain professional and technical knowledge through ongoing development, benchmarking, and networking. Demonstrate operational integrity by anticipating needs, resolving issues proactively, and promoting efficiency and guest satisfaction. Consistently uphold Busch’s policies and procedures while representing the brand and products with passion and professionalism. Work in a fast-paced, high-demand environment where time-sensitive processes may contribute to elevated levels of stress. High school diploma required. Minimum of 5 years in an executive-level or administrative support role. Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills, with a keen attention to detail. Proficient with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, OneNote). Skilled in notetaking and meeting documentation, including tracking action items and ensuring follow-through. Experience in using project / task management platforms such as Monday.com, Asana, or Trello. Experience with Microsoft Visio is a plus. Ability to anticipate needs, exercise sound judgment, and maintain confidentiality. Collaborative mindset with a proactive, solution-oriented approach. Flexibility to work occasional evenings, weekends, and holidays as needed. Demonstrates professionalism, discretion, and initiative in all interactions.
Job Description
Job Description
Starting Wage Range $27.00-$40.00 / hour based on experience.
- ???? Food Lovers Unite! ????
Busch’s is HIRING and we want you! ???????? Love food, fun, and fabulous people? Join our family-owned Michigan team and cook up a career full of flavor!
What’s in store?
Ready to spice up your job and grow with us? Apply now and let’s create the perfect ???? pear together! ????????????????
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Executive Assistant • Ann Arbor, MI, US
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