Talent.com
Jobsite Administrator

Jobsite Administrator

Hensel PhelpsMontgomery, AL, US
30+ days ago
Job type
  • Full-time
Job description

Jobsite Administrator

The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects across the region. This individual is a service-oriented team member who can take initiative, work independently, and adapt quickly in a fast-paced work environment.

Position Qualifications :

  • Associate degree preferred.
  • 2+ years administrative experience.
  • Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook.
  • Excellent oral and written communication skills; customer service oriented.
  • Collaborative, innovative, and quick learner.
  • Great attention to detail, organized, and ability to multitask.
  • Certification of Notary or Notary Certificate (acquired within 60 days of hire).

Essential Duties :

  • Greet visitors / industry partners and help with check-in via visitor management system.
  • Answer the central phone line and direct incoming calls to appropriate personnel.
  • Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall.
  • Manage and update the regional calendar with company-wide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed.
  • Compose and manage routine correspondence to all levels of personnel.
  • Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments.
  • Submit payroll weekly for all office personnel and process weekly invoices.
  • Check and distribute mail daily.
  • Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region-wide badging spreadsheet.
  • Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events.
  • Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date. Track vehicle location and transfers via equipment spreadsheet.
  • Responsible for helping with the New Hire onboarding via UKG Onboarding.
  • Physical Work Classification & Demands : Light Work. Exerting up to 25 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or a negligible amount of force constantly to move objects. The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read / see, speak, push, pull, lift, stand, and finger / type. The frequency of each action varies by workflow and office activity. Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer. The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration. Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas. Constantly reads written communications and views email submissions. The person in this position regularly sits in a stationary position in front of a computer screen. Visual acuity and ability to operate a vehicle as certified and appropriate. Rarely exposed to high and low temperatures. Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

    Benefits : Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire.

    Equal Opportunity and Affirmative Action Employer : Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

    Create a job alert for this search

    Administrator • Montgomery, AL, US

    Related jobs
    Information Technology Site Administrator

    Information Technology Site Administrator

    Hager CompaniesMontgomery, AL, USA
    Full-time
    Quick Apply
    Manage all aspects of technical systems, infrastructure, and applications that support manufacturing and distribution center functions. Analyze business requirements, identify, document, and remedia...Show moreLast updated: 30+ days ago
    • Promoted
    Search & Rescue

    Search & Rescue

    U.S. NavyCecil, AL, United States
    Full-time +1
    To be eligible to enlist in the U.Navy, candidates must be between the ages of 18-34.When lives are on the line, Navy Aviation Rescue Swimmers (AIRRs) are exceptionally adept at answering the call....Show moreLast updated: 30+ days ago
    Senior Content Development Administrator

    Senior Content Development Administrator

    MediabistroMontgomery, AL, United States
    Full-time
    This job is with Pearson, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.Education, Skill...Show moreLast updated: 13 days ago
    • Promoted
    SCS Onsite Manager

    SCS Onsite Manager

    DXP EnterprisesLowndesboro, AL, United States
    Full-time +1
    Do you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of cu...Show moreLast updated: 3 days ago
    • Promoted
    Senior Middleware Administrator

    Senior Middleware Administrator

    MAXIMUSMontgomery, AL, United States
    Full-time
    We are looking for a seasoned Senior Middleware Software Administrator to contribute to design, deployment, and support of middleware technologies that enable seamless communication between applica...Show moreLast updated: 3 days ago
    20255 – System Administrator III

    20255 – System Administrator III

    Hyundai Autoever AmericaMontgomery, AL, US
    Full-time
    Quick Apply
    System Administrator III Location – Montgomery, AL ABOUT US Hyundai AutoEver America (HAEA), a subsidiary of Hyundai and Kia Motor Companies, provides premier IT services across North America...Show moreLast updated: 30+ days ago
    Programmer Analyst

    Programmer Analyst

    QED NationalUSA, Alabama, Montgomery
    Full-time
    Position Title : IT Programmer Analyst.We are seeking an experienced IT Programmer Analyst with a strong background in ADA compliance for websites and web applications. This role involves analyzing d...Show moreLast updated: 18 days ago
    Technical Content Developer Job at Lionbridge in Montgomery

    Technical Content Developer Job at Lionbridge in Montgomery

    MediabistroMontgomery, AL, United States
    Full-time
    Join our team as a Technical Content Developer, where you will play a key role in updating and maintaining procedural documentation to ensure clarity, accuracy, and adherence to quality guidelines....Show moreLast updated: 1 day ago
    • Promoted
    Electronics Engineer

    Electronics Engineer

    U.S. NavyMount Meigs, AL, United States
    Full-time +1
    To be eligible to enlist in the U.Navy, candidates must be between the ages of 18-34.Every successful engineering career needs a solid foundation, and thats exactly what youll get.Do your job right...Show moreLast updated: 30+ days ago
    • Promoted
    Bomb Technical

    Bomb Technical

    U.S. NavyCecil, AL, United States
    Full-time
    To be eligible to enlist in the U.Navy, candidates must be between the ages of 18-34.Americans live for fireworks on the Fourth of July. The other 364 days of the year, Explosive Ordnance Disposal (...Show moreLast updated: 30+ days ago
    • Promoted
    Reserve Oral and Maxillofacial Surgeon

    Reserve Oral and Maxillofacial Surgeon

    United States ArmyTallassee, Alabama, US
    Full-time
    THE STRENGTH TO HEAL OUR NATION'S DEFENDERS.As an oral and maxillofacial surgeon and officer on the U.Army health care team, your surgical skills will allow you to do more than restore the smiles o...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Active Urologist

    Active Urologist

    United States ArmyElmore County, Alabama, US
    Full-time
    THE ARMY HEALTH CARE ADVANTAGE As a member of the Army health care team, you'll receive benefits that you won't be able to get in a civilian career. Challenging Work Feel inspired with great case di...Show moreLast updated: 3 hours ago
    • Promoted
    Storage Administrator SAN

    Storage Administrator SAN

    CipherStaffMontgomery, AL, United States
    Permanent +1
    This is not a temp to perm or temp opening.Seeking IT Storage Administrator.Location is Montgomery, AL Must be US Citizen and have minimum interim Secret clearance If you do not have a clearance,...Show moreLast updated: 30+ days ago
    • Promoted
    Database Administrator - MON / TUES OFF DAYS

    Database Administrator - MON / TUES OFF DAYS

    GovCIOMontgomery, AL, United States
    Full-time +1
    GovCIO is currently hiring for MULTIPLE.USPS' Network and Compute Technology (NCT) group.The NCT is responsible for the planning, development, implementation, and support of the USPS network and co...Show moreLast updated: 3 days ago
    • Promoted
    Cyber Warfare Technician

    Cyber Warfare Technician

    U.S. NavyMount Meigs, AL, United States
    Full-time +1
    To be eligible to enlist in the U.Navy, candidates must be between the ages of 18-34.As a Cryptologic Technician, you are one of the worlds greatest problem-solvers. Were looking for people with sha...Show moreLast updated: 30+ days ago
    • Promoted
    Logistics Manager

    Logistics Manager

    U.S. NavyMount Meigs, AL, United States
    Full-time +1
    To be eligible to enlist in the U.Navy, candidates must be between the ages of 18-34.In this field, your efforts are critical in delivering what the Navy needs for mission success.Youll always be t...Show moreLast updated: 30+ days ago
    Ford Motor Company is hiring : Technical Anchor - DevSecOps & Platform Engineerin

    Ford Motor Company is hiring : Technical Anchor - DevSecOps & Platform Engineerin

    MediabistroMontgomery, AL, United States
    Full-time
    We are the movers of the world and the makers of the future.We get up every day, roll up our sleeves and build a better world together. At Ford, we’re all a part of something bigger than ourselve...Show moreLast updated: 2 days ago
    System Administrator II (Big IP F5)

    System Administrator II (Big IP F5)

    DLS EngineeringMontgomery, AL, USA
    Full-time
    Quick Apply
    System Administrator II (Big IP F5) at DLS Engineering (on-site).DLS Engineering is seeking a System Administrator II (Big IP F5) professional for a full-time position in support of the Air Force I...Show moreLast updated: 30+ days ago
    • Promoted
    • New!
    Reserve Entomologist

    Reserve Entomologist

    United States ArmyPike Road, Alabama, US
    Full-time
    THE ARMY HEALTH CARE ADVANTAGE As a member of the Army health care team, you'll receive benefits that you won't be able to get in a civilian career. Challenging Work Feel inspired with great case di...Show moreLast updated: 3 hours ago
    • Promoted
    Online Survey Taker. Earn up to $25 per survey. - Remote

    Online Survey Taker. Earn up to $25 per survey. - Remote

    Earn HausTown of Pike Road, Alabama, US
    Remote
    Full-time +1
    We are urgently looking for people interested in taking online surveys for Fortune 500 brands.If you are a self-starter, looking for flexible hours throughout the week, this may be for you! Earn up...Show moreLast updated: 30+ days ago