Travel Compliance Specialist

Job Description

Job Description

Axiom is searching for a talented, highly motivated, customer service oriented, Travel / Compliance Specialist to support the National Oceanic and Atmospheric Administration (NOAA) Office for Coastal Management (OCM) by performing a variety of administrative tasks including Federal travel activities, management, and support; as well as a host of additional tasks, further defined below. The position works within the Business Operations Division (BOD) which is responsible for all Acquisition, Administrative and Financial services for the organization.

The successful candidate will serve as the primary point of contact for all aspects of federal travel. As time permits, this position will also provide backup support for tasks related to interagency agreements, and various administrative tasks in support of OCM federal leadership.

Core responsibilities include, but are not limited to :

• Provide professional, courteous, timely and expert travel coordination services including but not limited to domestic, foreign, invitational, gift and bequest, and conferences for the Office for Coastal Management (OCM) for approximately 110 federal employees and a rotating number of invitational traveler requests.
• Serve as subject matter experts keeping up with federal, DOC, NOAA, and NOS travel regulations, including but not limited to domestic, conference, group, gift and bequest, Invitational, foreign, and relocation travel.
• Serve as the point of contact for any and all federal travel related matters and subject matter experts in the preparation of travel authorizations, travel vouchers, airline and hotel reservations, and rental car arrangements
• Coordinate / support travel requests and vouchers using E2 Solutions for OCM federal and invitational travelers.
• Keep abreast of travel updates / changes and disseminate the most current travel information to staff.
• Respond to and provide information and documentation to vouchers selected for audit.
• Assist federal staff with obtaining, renewing and processing passports.
• Train new federal staff members on the use of the E2 Solutions system, federal travel regulations, credit card rules, general travel processes, and lead-times for conferences, passports & travel authorizations.
• Assist with travel services for the OCM Director and Deputy Director, as well as Regional Directors if / when requested.
• Advise on travel estimates, requests, research and communicate with Directors' Office staff regarding flight times / hotel options and credit card issues.
• Arrange and coordinate invitational travel.
• Using the E2 Solutions online system make travel arrangements including hotels and transportation.
• Serve as OCM subject matter expert and liaison with NOS / NOAA on conference packages.
• Solicit input, develop and submit conference packages, and report on actual conference expenses. This includes efforts associated with working with other NOAA Line or Program Office travel reps on submission of their packages.
• Train others on preparation and reporting of conference packages. Lead, coordinate, prepare, submit, and track status and approval for all conference and group travel packages.
• Act on and respond to post conference audit inquiries.
• Develop and improve processes on conference reporting.
• Adhere to audit standards; package and submit travel packages to NOAA Finance as requested for formal audit review. (Approx. 25% of travel packages and all conference packages are audited)
• Develop, propose, maintain and update OCM travel processes and SOPs.
• Adhere to audit standards; package and submit travel packages to NOAA Finance as requested for formal audit review.
• Assist with efforts at year end closeout and new fiscal year start up efforts.
• Communicate and collaborate among the travel coordinators, federal and contractor, for status, guidance, and information, keeping the federal program manager apprised and seek decisions from the BOD federal program manager for any sensitive, difficult, or challenging travelers or travel situations.
• Prepare financial steps for Interagency Agreements, Amendments, Annexes & Modifications.
• Create line of accounting for new agreements, prepare the Project Code Request Form & set-up the account code in CBS.
• Create the UCO Allotment and prepare the RG2 screen in CBS. Troubleshoot any issues with period of performance, contract discrepancies, and funding timelines.
• Submit the entire package to NOS, directing them to the correct screens in CBS & updating the Master Agreement Spreadsheet accordingly, all while monitoring the package to ensure it is moving along the approval process and funding is dispersed accordingly.

Qualifications -

Axiom offers competitive compensation packages including comprehensive medical / dental / life insurance and matching 401(k) contribution.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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