Executive Assistant

Position Summary

We are seeking a highly experienced and polished Executive Assistant to provide comprehensive administrative support to the Vice President / General Manager of our Space Systems division. This role functions as a trusted partner, managing day-to-day operations, high-level communications, and cross-functional coordination. The ideal candidate is proactive, discreet, and thrives in a fast-paced, executive-level environment.

Duties And Responsibilities

ESSENTIAL :

• Act as a strategic gatekeeper for incoming requests. Prioritize and delegate work, only escalating in rare circumstances.
• Manage a dynamic calendar, ensuring that the executive's priorities are achieved, and that the VP / GM is prepared for all meetings.
• Coordinate travel logistics, including coordinating with internal teams to deliver detailed itineraries and briefing materials.
• Develop and maintain efficient systems for tracking priorities, Key Performance Indicators, deliverables, and follow-ups to ensure flawless execution across the VP / GM’s scope of work.
• Compose, refine, and manage professional communications, presentations, and correspondence for internal and external audiences.
• Build trusted relationships with internal teams and external partners, serving as a consistent point of coordination and professionalism.
• Anticipate executive needs and proactively create workflows and priorities.
• Manage highly confidential information including personnel, financial, and strategic planning documents.
• Prepare executive-level briefings, create and update dashboards, and draft summaries for executive meetings and leadership reviews.
• Update and manage integrated floor plans and organizational charts at the division level.

ADDITIONAL :

Qualifications

REQUIRED :

DESIRED :