Executive Assistant

Job Description

Job Description

We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to Executive Directors (EDs) in Seattle, Washington. This contract position offers the opportunity to manage complex schedules, coordinate travel, and play a critical role in ensuring smooth day-to-day operations for the EDs. The ideal candidate will excel in optimizing workflows and collaborating with others to deliver seamless results.

Responsibilities :

• Oversee and maintain detailed calendars for Executive Directors, ensuring timely preparation for meetings and resolving scheduling conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and transportation, ensuring alignment with meetings and events.
• Partner with team members to understand workflows and upcoming priorities, ensuring smooth execution of events and initiatives.
• Develop and refine operational processes to improve efficiency and support the EDs effectively.
• Attend events, conferences, and meetings alongside the EDs to provide assistance and ensure successful outcomes.
• Utilize tools like Asana, Google Suite, and Canva to streamline communication and enhance productivity.
• Collaborate with transitioning staff to ensure continuity and alignment with organizational goals.
• Proven experience in calendar management, with the ability to handle complex scheduling needs.
• Expertise in arranging and coordinating travel, including international bookings.
• Strong proficiency in tools such as Asana, Google Suite, and Canva.
• Ability to provide reliable and detail-oriented support with discretion.
• Excellent organizational skills and attention to detail in all aspects of the role.
• Effective communication and collaboration skills to work closely with team members and executives.
• Flexibility to attend events and adapt to changing priorities as needed.
• Demonstrated problem-solving abilities to optimize workflows and address challenges.