Executive Assistant

Executive Administrative Assistant

Real Estate Investment Firm – Philadelphia Suburbs

Full-Time | On-Site | Monday–Friday

About the Role

We are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor communication, office coordination, and light marketing / operational assistance. The ideal candidate is polished, resourceful, detail-oriented, and thrives in a dynamic, team-focused environment.

This is an excellent opportunity for someone who enjoys being at the center of operations and wants to grow alongside a respected investment firm.

What You’ll Do

Executive & Administrative Support

• Manage complex calendars, meeting schedules, appointments, and occasional travel for executives and partners
• Serve as the first point of contact for calls, emails, and external inquiries
• Draft and prepare correspondence, presentations, memos, and executive reports
• Maintain organized digital and physical filing systems while handling all information with discretion
• Oversee conference room scheduling, office procedures, mail distribution, and equipment maintenance
• Greet clients and visitors with professionalism and support general team needs
• Assist with reception coverage and help coordinate an upcoming office move

Client & Investor Relations

Marketing & Database Coordination

Operations & Office Management

Financial & Project Support

What You Bring

Benefits